SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARDE
JANUARY 20, 2003
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Miller, Ms. Mutter, Mr. Radley and Mr. Lucas (arrived 8:00 p.m.)
BOARD MEMBERS ABSENT: Mrs. Jonen and Mr. Lyons
OTHERS PRESENT: Mr. Madden, Mr. Miller, Mrs. Bussey, Mr. Rodriguez, Mr. Vinnedge and Mr. Morning
TIME MEETING BEGAN: 7:30 p.m.
Minutes. It was moved by Mrs. Miller and seconded by Mr. Radley that:
The minutes of December 16th be approved after making three corrections on page three:
Capitalize the word “north”
Change Mr. Miller to Mrs. Miller
Change the word “to” to the word “no”
Motion passed unanimously.
Staff Reports. The Board reviewed a report prepared by the Popular Services Department. There was a question about why a teen staff position was eliminated. That position was for a “temporary” security guard. Statistics were reviewed and the increases in circulation at the Hoffman Estates Branch were noted. There was real concern about the continuing drop in the use of the periodical desk staff. Mrs. Bussey said that this was being examined and various changes are being outlined.
NSLS Representative. No report.
Strategic Plan. The Board reviewed a document that included all of the different issues raised by Board and Management Team members in their individual interviews. Those issues were then turned into a questionnaire. A report on the results of the questionnaire was distributed.
The Board then reviewed all of the questions and answers in this document. The document was divided into the following categories:
· Mission Statement
· Governance
· Programs (Services)
· External Trends
· Program Participants (Users of Library Services)
· Facilities
· Administration and Staff
· Financial
The Board went through each section discussing all of the results. While discussing the Programs (Services) section, Jack Lucas arrived at 8:00 p.m. These issues will be discussed more at the Board/Management Team Retreat to be held on February 1st.
Treasurer’s Report. Mr. Lucas noted that the Library has now completed one-half of this fiscal year. Revenues are even lower than expected and expenses are running as expected. There is no question that this fiscal year will end with a deficit.
Election. As of this date four people have filed for the Library Board election (John Lucas, Ruth Jonen, Jay Rodriguez, and Russell Radley). There is still one filing date left, Tuesday, January 21st. Since Mr. Lucas and Mrs. Jonen filed at the same time, a lottery is needed. Mr. Frankel appointed Mrs. Miller to conduct a lottery at 5:00 p.m. on Tuesday, January 21st.
Mission Statement/Vision Statement.
It was moved by Mr. Lucas and seconded by Mrs. Miller that:
A new mission statement:
Schaumburg Township District Library will be the premier provider of equal access for all to quality information, materials, programming, and facilities through the excellent service of a well-trained staff.
And a new vision statement (see Appendix A) be approved.
Motion passed unanimously.
Hoffman Estates Branch Library. Several Board members expressed the fact that they are very happy with the use of the new branch. Mr. Frankel noted that every time he drives by there are many cars in the parking lot. Mr. Lucas said that the flow of the building is really well done and has attracted many new users.
Adjournment. It was moved by Mrs. Miller and seconded by Ms. Mutter that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 8:36 p.m.
________________________
Russell Radley
Secretary
Approved.
(seal)
________________________
Robert Frankel
President