SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
FEBRUARY 17, 2003
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lyons, Mrs. Miller, Ms Mutter and Mr. Radley
BOARD MEMBERS ABSENT: Mr. Lucas
OTHERS PRESENT: Mr. Vinnedge, Mr. Madden, Mrs. Bussey, Mrs. O’Brien, Ms. Guiney, Mr. Morning, Mrs. O’Connell and Mrs. Adrianopoli
TIME MEETING BEGAN: 7:30 p.m.
Minutes. It was moved by Mrs. Miller and seconded by Ms. Mutter that:
The minutes of January 20, 2003 be approved.
Motion passed with Mrs. Jonen and Mr. Lyons abstained.
Mr. Frankel noted in relationship to a discussion at the previous Board meeting that there are a number of Mayan dialects unrelated to Spanish still spoken.
Preschool Program. Nancy O’Connell, the Preschool Coordinator, distributed preschool publications prepared by her and gave an overview of the services provided to the preschool community.
Extension Department. Mrs. Adrianopoli reviewed a report on the Extension Department which included an extensive overview of the literacy program.
Staff Reports. Mrs. Miller commented on suggestions. Board members noted several errors in the staff newsletter Footnotes. Mr. Madden said that it went out this time without being proofed. Mrs. Miller asked Mrs. O’Brien if the library patron identification number could be reduced in size. It is too long. Mrs. O’Brien will check into this matter.
NSLS Representative. Mr. Lyons reported on the NSLS Legislative Breakfast which was very well attended this year. He also plans to attend the February NSLS Board meeting. The Annual NSLS Awards Banquet will be on March 21st. Our teen librarian Amy Alessio will be receiving the Innovation Award for her teen programming. Mr. Lyons and Mrs. Miller plan to attend the dinner.
Treasurer’s Report. The Treasurer Mr. Lucas is out-of-town. Mr. Frankel noted the severe strain that the PTAB (Property Tax Appeal Board) has created by awarding many corporate tax reductions. Many taxing bodies including the City of Chicago have been affected by this change in procedures. He recommends that more publicity on this matter is needed and a convening of local Boards to discuss the issues involved would be appropriate.
Other financial reports were reviewed and a decrease in expected income was noted. It was asked whether the architect ever paid the design specialist for the Hoffman Estates Branch Library. Mr. Lyons distributed a library tax rate sheet for the past ten years showing that the Library has maintained a tax rate overall in line with promises made for the November, 1995 referendum.
Trustee Election. For the April Consolidated election where three library terms are open, the following is the official ballot order:
John A. Lucas
Ruth Jonen
Jay J. Rodriguez
Russell Radley
W. Robert Vinnedge
Long Range Planning. The three planning groups reported briefly on what they are doing.
Group #1 has commissioned a long range financial report and a cost analysis of the Hanover Park Branch Library.
Group #2 is holding meeting and reviewing the marketing operation.
Group #3 would like to hire a consultant to analyze benefits.
Mr. Frankel asked about the cost of a consultant to conduct a benefit analysis. Mrs. Bussey said that it would not exceed $15,000.00. Mr. Frankel felt the cost was high since the regular salary analysis was just completed in 2001. Mrs. Jonen felt that the study would be beneficial since it would give a clearer idea of the total compensation package offered by the library and how it compares to others.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
A consultant be hired at a cost not exceeding $15,000.00 to do a total compensation analysis.
Roll call vote:
Mrs. Jonen Yes
Mrs. Miller Yes
Mr. Radley Yes
Mr. Lyons Yes
Ms. Mutter Yes
Mr. Frankel Yes
Elk Grove Village Public Library. Mr. Frankel read a letter from the Elk Grove Village Public Library thanking us for the recent payment for shared services in the Elk Grove portion of Schaumburg Township.
Employee Selection Policy. Mrs. Miller suggested some changes to the present policy stating that relatives of board members and local government official may not be employed at the library. She suggested an addition stating that board members also may not get involved in employee hiring and firing except for the library director. There was then a discussion about who is a local government official and what would happen if a library employee was elected to a local Board. It was felt that additional work needs to be done on this policy and that it will be presented again at the March meeting.
ATM Machine. The café renter would like to have an ATM machine in the lobby since so many people do not carry cash with them. Three different ATM machines were presented.
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
An ATM machine to be maintained by the café be placed in the lobby area.
Motion passed unanimously.
Art Auction. On February 28th there will be an art auction sponsored by the Schaumburg AM Rotary Club and our library.
Mom’s Club of Schaumburg.
It was moved by Mrs. Miller and seconded by Mrs. Jonen:
To approve an application from the Mom’s Club of Schaumburg to use the entire Rasmussen Room once a month during 2003.
Motion passed unanimously.
Executive Session.
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
The Board go into Executive Session at 8:49 to discuss property and the library director’s annual review.
Motion passed unanimously.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The Board leave Executive Session at 9:05 p.m.
Motion passed unanimously.
Director’s Review.
It was moved by Mrs. Miller and seconded by Mr. Radley that:
The Library Director’s total compensation be raised 2.96%.
Motion passed unanimously.
Adjournment.
It was moved by Mrs. Miller and seconded by Ms. Mutter that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 9:15 p.m.
_________________________
Russell Radley
Secretary
Approved.
(seal)
__________________________
Robert Frankel
President