SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
MARCH 17, 2003
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, and Mrs. Miller
BOARD MEMBERS ABSENT: Ms. Mutter and Mr. Radley
OTHERS PRESENT: Mr. Madden, Ms Shoffner, Mr. Jarzemsky, Mr. Oliver, Mr. Vinnedge, Mr. Morning, Mrs. Bussey and Mrs. Llerandi
TIME MEETING BEGAN: 7:30 p.m.
Minutes: It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The minutes of February 17, 2003 be approved after taking the last two sections and putting them into the proper sequence.
Motion passed unanimously.
USA Patriot Act. Tim Jarzemsky presented a PowerPoint guide to the USA Patriot Act. The presentation covered the various features of this act along with the features of subpoenas and warrants. Mrs. Miller noted that a University of Illinois study showed that a number of libraries in the state had been contacted and received requests for the release of library records.
It was moved by Mrs. Jonen and seconded by Mr. Lucas that:
The policy on Subpoenas/Warrants/USA Patriot Act be approved.
Motion passed unanimously.
Mr. Frankel noted that our patrons need to be informed about the ramifications of the USA Patriot Act and that a card needs to exist at the Computer Assistance Desk. Mr. Lyons asked what computer records are available. Mr. Jarzemsky said that computer records are all purged after one day. Mr. Lyons then asked about patron circulation records. Mr. Madden said those records could be created. Mrs. Jonen suggested that there be two signs only about the USA Patriot Act – one in the vestibule and one in the Internet area.
It was moved by Mrs. Miller and seconded by Mr. Lucas that:
Two signs informing patrons about the USA Patriot Act be placed in the vestibule and in the adult Internet area.
Motion passed unanimously.
Executive Session. It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The Board enter executive session at 8:00 p.m. to discuss the acquisition of property.
Roll call vote:
Mr. Lucas Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
The Board leave executive session at 8:24 p.m.
Roll call vote:
Mr. Lucas Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Technology Update Report. Mr. Madden gave a report on technology issues being addressed at this time. That includes the following:
· updating the capital replacement budget
· making available a higher level of remote access services
· implementing a secure wireless system
· exploring OCLC as a bibliographic record source
· implementing a self-check out system
· exploring radio frequency identification (RFID) systems
NSLS Representative. Mr. Lyons discussed the presentation made by the Director of the State Library at the North Suburban Library System on why the State wants libraries to adopt OCLC by April, 2004. He also noted that the system is working on developing shared foreign language collection. He also discussed some of the issues that have arisen as a result of the Vernon Area Library’s restrictions on reciprocal borrowing services. It was requested that Dawn Bussey prepare a study on the costs of our inter-library loan services.
TIF District. Mr. Lyons discussed the planned TIF District on Roselle Road between Golf and Higgins requested by the Village of Hoffman Estates. School District #211 is opposed to this TIF District. Although the Village does not need the approval of other government agencies to create this TIF District, several of the taxing bodies are giving their recommendations.
It was moved by Mr. Lucas and seconded by Mrs. Miller that:
The Library oppose the creation of this TIF District.
Motion passed unanimously.
Treasurer’s Report. Mr. Lucas reported that some second installment tax receipts have been received but a full picture of income will not be available until the next Board meeting. It was felt that School District #54 needs to be contacted in order to determine the exact losses that this Library will face from the PTAB protests.
Library Trustee Job Description.
It was moved by Mrs. Jonen and seconded by Mrs. Miller that:
The “Library Trustee Job Description” be approved.
Motion passed unanimously.
It was moved by Mrs. Jonen and seconded by Mrs. Miller that:
The existing Library policy stating that relatives of board members and local government officials may not be employed at the Library be modified as follows: Schaumburg Township District Library Board members and their relatives may not be employed at the Library.
Motion passed unanimously.
Chairs In Fireplace Area. Mrs. Miller noted that the arrangement of the chairs in the fireplace area has been changed from the way the interior design first specified. The present arrangement is very unattractive. Mr. Madden said that the chairs will be rearranged as designed.
Meetings in Rasmussen Rooms. Two groups have requested both Rasmussen meeting rooms for meetings:
Celiac Sprue Organization of Greater Chicago – 250 people are expected.
Golden Corridor Association for the Education of Young Children -- grant writing workshop requiring breakout space.
It was moved by Mr. Lyons and seconded by Mrs. Jonen that:
Both groups be allowed to book the entire Rasmussen Room.
Motion passed unanimously.
Sick Leave Policy.
It was moved by Mrs. Jonen and seconded by Mrs. Miller that:
The following sick leave policy be approved:
Verification of Illness, Injury or Disability
Unless otherwise required by Federal or State family leave laws or other legal restrictions, the Library may require any employee who is ill, injured, or disabled, and absent for three or more working days, to submit a medical certificate verifying the cause of absence and prospects for return. The Library may also require that an employee be examined by a physician for the purpose of determining whether he/she is well enough to return to regular duties. In such instances, an employee may not return to work until the physician releases him/her for work. The Library also reserves the right to have a qualified physician review a claim and, if necessary, examine an employee as a condition of making or continuing sick leave payments.
Roll call vote:
Mr. Lucas Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Computer Room AC System Additions. As the Library has added additional equipment to the computer room, the existing air conditioning equipment can no longer maintain the proper temperature. Bids for an additional air conditioning unit have been received.
Company |
Bid |
|
Murphy and Miller |
$29,989.00 |
|
Edwards Engineering |
$34,186.00 |
|
Zonatherm Products |
$39,875.00 |
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
The low bid of $29,989.00 by Murphy and Miller be accepted.
Roll call vote:
Mr. Lucas Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
May Board Meeting. At the request of Mrs. Jonen, the May Board meeting will be changed from Monday May 19th to Tuesday May 20th
Adjournment.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 9:07 p.m.