SCHAUMBURG TOWNSHIP DISTRICT LIBRARY

APRIL 21, 2003

LOCATION: Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller and Ms. Mutter

BOARD MEMBERS ABSENT: Mr. Radley

OTHERS PRESENT: Ms. Rosario, Mr. Larson, Mrs. Bussey, Ms. Carlson, Mr. Bare, Mr. Rodriguez, Mr. Madden, Mr. Morning, Mrs. Adrianopoli, Mr. Pedicini, Mr. Toch and Mr. Vinnedge

TIME MEETING BEGAN: 7:30 p.m.

Preliminary Comments.  Mr. Frankel mentioned the recent trustee election and hoped that politics can remain outside of Library Board elections in the future.  He also noted that the Library Director has not announced retirement plans as mentioned by one candidate.

            Mrs. Jonen thanked everyone for his or her support.  She expressed her concern that a mailing took place using her name without her permission.  She also stressed that Board stewardship requires more than just attending board meetings --- it is a service commitment.

Minutes.           It was moved by Mr. Lucas and seconded by Mrs. Miller that:

                                    The minutes of March 17, 2003 be approved.

                        Motion passed unanimously.

Business Outreach.  Mr. Toch had prepared and distributed a report on the business outreach offered by the library.  He gave an overview of that report.  Mr. Lucas says that Mr. Toch involvement with the business community is impressive and that the report was great.  Mr. Frankel noted that the circulation of the business outreach newsletter impresses him.  Mrs. Jonen noted that she regularly reads the business outreach newsletter and has forwarded it to others.  Mr. Lyons asked if any businesses have located here because of the business library. 

Strategic Plan.  Mr. Pedicini introduced the strategic plan (see Appendix A).  He reviewed the various sections.  The six main goals of the document are:

1) Building of Hanover Park Branch Library

2) Retaining a $5,000,000 Fund Balance by 2012

3) Having the Most Comprehensive Services that the Library Can Support

4) Having a Comprehensive Marketing Plan and Program in Place and Functioning

5) Adopting Proven Technology Within Economic Limitations

6) Adopting Innovative Work Practices

7) Establishing Competitive Salary and Benefit Packages

8) Having Staff Whose Demographics Reflect the Diversity of the Community

He noted that it is important to monitor regularly these goals and the accompanying objectives.  Mr. Lyons stated that he was very impressed by Lou Pedicini and the other consultants that helped with the preparation of this long-range plan.  Mrs. Jonen also expressed her appreciation of the work of the Executive Service Corps.

            It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
                        The strategic plan be adopted.

            Motion passed unanimously.

Long Range Financial Plan.  Mr. Steve Larson of the firm of Ehlers and Associates presented a draft of a long-range financial plan (See appendix B) for the library.  He reported that the tax cap is keeping property taxes down and that revenues are not keeping up with increases in expenses.  In addition, the PTAB (property tax appeals board) is creating additional hardships by granting decreases in assessment to various businesses.  He then reviewed the complete financial report.

            Mr. Lyons asked about empty land and future developments in the area.  Mr. Lucas asked if any bond surplus moneys could be used for operations.  Mr. Larson responded by saying that the library has limited authority to used bond money in that way.

Statistics.  Statistics were reviewed.  Mrs. Bussey reported that our cost for lending an interlibrary loan item is approximately $6.00 and the cost to borrow is approximately $9.00.

NSLS Representative.  Mr. Lyons gave some current figures on system membership.  NSLS has 49 public library members, 25 academic library members, 130 school district members and 88 special library members.  He also reported on a letter from the Director of the State Library stating that system funding and per capita grants will be reduced by 5% this year.

2003-2004 Budget.  The schedule for the preparation of the 2003-2004 budget is:

Committee	Date	Time
Budget	June 2	7:30 p.m.
Personnel	May 23	9:00 a.m.
Extension	May 20	9:00 a.m.
Facility & Equipment	May 19	7:30 p.m.

Treasurer’s Report.  Mr. Lucas had little to add since Mr. Larson had reviewed the current budget situation.

Election.  The results of the trustee election are:

Candidate	Votes	Elected
John A. Lucas	4,288	Elected
Ruth Jonen	4,194	Elected
Jay J. Rodriguez	2,731
Russell Radley	3,118	Elected
W. Robert Vinnedge	2,418

TIFF District Report.  Mr. Lyons reported that the vote for the TIFF District in Hoffman Estates was divided.  As the library representative, he voted yes that the area was blighted (4 to 3) and no to the creation of a TIFF District (4 to 3 with one abstention).

USA Patriot Act.  Mr. Lucas noted that there is an attempt to amend the USA Patriot Act for libraries.

NSLS Insurance.          It was moved by Mrs. Miller and seconded by Mrs. Jonen that:

The Library renew its health insurance contract with the North Suburban Library System.

                                    Motion passed unanimously.

Personnel Policies.  Mrs. Jonen recommended that the following two personnel policies changes be made.  These are recommendations based upon committee action.

            It was moved by Mrs. Jonen that:

New employees entitled to benefits who are still in a “get acquainted period” be allowed to use regular holiday pay.

            Motion passed unanimously.

            It was moved by Mrs. Jonen that:

Paid sick leave can be used for an employee’s absence due to illness of           himself or herself, their spouse, children, parents, or significant other living within the employee’s household.

            Motion passed unanimously.

Adjournment.   It was moved by Mrs. Jonen and seconded by Mrs. Miller that:

                                    The meeting adjourn.

                        Motion passed unanimously.

Time Meeting Ended.  8:56 p.m.