SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
JUNE 16, 2003
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller, and Mr. Radley
BOARD MEMBERS ABSENT: Ms. Mutter
OTHERS PRESENT: Mr. Madden, Mr. Morning, Mrs. Jones, Ms. Rosario, Mr. Vinnedge, Mrs. Bussey and Ms. Shoffner
TIME MEETING BEGAN: 7:30 p.m.
Minutes. It was moved by Mrs. Miller and seconded by Mr. Lyons that:
The minutes of May 20, 2003 be approved.
Motion passed unanimously.
Staff Reports. Mr. Morning and Mrs. Jones were present to discuss the Youth Services report that had been distributed to the Board. They went through the report and explained the survey that had been taken. Mr. Lyons asked about cooperative programs with School District #54. Mr. Morning explained how the program operated.
Statistics and suggestions were reviewed.
Mr. Madden reported that a patron Sue Deran was concerned about the survey and was not happy that her daughter’s name was a survey selection. Mr. Madden had talked to her and she expressed her concern about the process. The procedure involved drawing patrons’ names at random. For those who were juvenile, the parent would be contacted. A letter was send to those selected stating that if they did not want to participate, they could be excluded from the survey. Mrs. Deran did not recall ever receiving such a letter. Mrs. Miller sent an email to Mrs. Deran and Mr. Lyons called her to discuss the matter.
It was also mentioned that the Library Web page had been hacked into and some programming information was altered. It is believed that the hacking occurred within the library. MIS is exploring how this happened.
Mrs. Miller expressed her concern that Barbara Adrianopoli had felt compelled to resign her position as 8th District Democratic Committeewoman.
Improvements to Outside Heat Trace. Architects from PSA and Turner Construction reviewed the problems occurring on the west and south sides of the Central Library building. Some heat tracing was not installed as specified and it is now felt that additional heat tracing is necessary in order to insure that ice does not build up in the outside soffits.
It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
$5,309 be spent to purchase additional outside heat traces.
Roll call vote:
Mr. Lucas Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Radley Yes
Mr. Lyons Yes
Mr. Frankel Yes
Turner also recommended spending $20,000 to completely replace the soffit on the south side of the building. The Board felt that this cost was too high and that the Library could not afford this improvement.
The Board asked about the aesthetics of the replacements and whether the soffit on the west side would look poorly after the work is done. Turner had stated that the improvements would be made by inserting middle panels that should be aesthetically pleasing.
NSLS Representative. Mr. Lyons reported that he had been elected to the NSLS Board. The system is facing a budget crisis and the State will be reducing their funding by 14.5%. At this time, the system staff and board are disappointed in this very large reduction by the Secretary of State. Mrs. Miller recommended meeting with Secretary White to review the significance of this cut.
Treasurer’s Report. Mr. Lucas reviewed income and expense statements.
Preliminary Budget 2003-2004. The Board complimented the report compiled by Reiner Musni on computer contracts. Mr. Lucas reviewed the 2003-2004 budget, noting that the contract with the Elk Grove Village Library could not be renewed after this year. Mr. Lyons said that he would contact an Elk Grove Village Library Board member to discuss this matter. Mr. Lucas noted that we are not sure at this time if the 2003-2004 revenue projections will hold up or if additional PTAB losses will occur. Mr. Lucas said that it is important to prepare a ranked listing of possible cuts that could be implemented if necessary. It was also mentioned that the Hanover Park Branch Library could not be financed at this time.
It was moved by Mr. Lucas that:
The preliminary 2003-2004 budget be approved (See appendix A).
Roll call vote:
Mr. Lucas Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Radley Yes
Mr. Lyons Yes
Mr. Frankel Yes
Per Capita Grant.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The per capita grant be approved.
Roll call vote:
Mr. Lucas Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Radley Yes
Mr. Lyons Yes
Mr. Frankel Yes
Audit for 2002-2003.
It was moved by Mr. Lucas and seconded by Mr. Lyons that:
The firm of McClure Inserra and Company be approved for the 2002-2003 audit.
Motion passed unanimously.
Mr. Frankel asked that auditing firms be reviewed in the coming year.
Exception for Charges for Computer Display and Other AV Charges. A request had been received from Mr. Scott Zucker asked that fees be waved for a group of unemployed and underemployed individuals meeting in the Library. The Board reviewed the charges and felt that it would be difficult to determine a policy that might not affect other groups also meeting in the library. It also was noted that the Library has budget constraints and must pay staff providing these extra services. As a result, it was felt that the request could not be honored.
Program. Mrs. Miller showed an ad appearing in a local paper promoting a program to be held at the library. Mr. Madden said that such an ad should not have appeared without consulting the library and without additional wording.
Blackhawk Community Center. Mrs. Jonen noted that the Hoffman Estates Park District is planning to build a large ice rink by the Blackhawk Community Center. This facility will be a commercial enterprise and as such it should generate property taxes. She requested that the park district be aware that the Library expects property taxes from any commercial venture.
Election of Officers.
It was moved by Mrs. Jonen and seconded by Mr. Lucas that:
Debby Miller be elected President.
Motion passed unanimously.
It was moved by Mr. Lyons and seconded by Mrs. Jonen that:
Jack Lucas be elected Treasurer.
Motion passed unanimously.
It was moved by Mr. Lyons and seconded by Mrs. Jonen that:
Christine Mutter be elected Secretary.
Motion passed unanimously.
Adjournment.
It was moved by Mrs. Jonen and seconded by Mr. Lyons that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 8:33 p.m.