SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
JULY 14, 2003
LOCATION: Meeting Room (Youth Services Department)
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller, Ms. Mutter and Mr. Radley.
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Mr. Madden and Mrs. Glatzhofer
TIME MEETING BEGAN: 7:30 p.m.
Minutes. It was moved by Mr. Lucas and seconded by Mr. Frankel that:
The minutes of June 16, 2003 be approved.
Motion passed unanimously.
Graphics Department Report. The Board reviewed a statistical report prepared by Ms. Puszynski.
Annual Statistics. The Board reviewed a set of circulation statistics broken down by collection area as well a report that compared public libraries in the North Suburban Library System. Several commented that our overall registration rate is not as high as some of the other libraries and steps should be taken to increase that percentage.
NSLS Representative. Mr. Lyons commented on the fiscal situation in the Secretary of State’s office and what effects this would have on system and library funding. The Secretary has been criticizing the Governor on cuts in the Office’s budget. The North Suburban Library System is seeking other ways to finance services offered. This is being done because of budget cuts. Mr. Lyons also reported on the grand opening of the remodeled Skokie Public Library.
Committees. Mrs. Miller requested that Board members let her know about their interests in various Board committees.
Treasurer’s Report. Mr. Lucas reported that the 2002-2003 fiscal year will probably end with around an $850,000.00 deficit. The question was asked if Mr. Juergensmeyer has responded to the request about the handling of excess funds in the bond account. He has not to date and will be contacted again about this matter.
Mr. Lyons noted that he has been attempting to contact Mr. Kaplan of the Elk Grove Village Library Board to discuss the reimbursement made by STDL to the Elk Grove Library.
2003-2004 Budget.
It was moved by Mr. Lucas and seconded by Mr. Lyons that:
An ordinance establishing a building and equipment accumulations special reserve fund be approved (See Appendix A).
Roll call vote:
Mr. Frankel Yes
Mr. Lyons Yes
Mrs. Jonen Yes
Mr. Radley Yes
Ms. Mutter Yes
Mr. Lucas Yes
Mrs. Miller Yes
It was moved by Mr. Lucas and seconded by Mr. Lyons that:
Tentative Form Combined Annual Budget and Appropriation Ordinance for Library Purposes for the Fiscal Year 2003-2004 be approved (See Appendix B).
Roll call vote:
Mr. Frankel Yes
Mr. Lyons Yes
Mrs. Jonen Yes
Mr. Radley Yes
Ms. Mutter Yes
Mr. Lucas Yes
Mrs. Miller Yes
Mr. Madden noted that the size of the Library’s materials collection (av and books) has now approached 600,000 items. Within the next few years, there will be little additional space for new items unless there is a major weeding project. A number of collection cuts have been suggested for two reasons: 1) current fiscal situation and 2) the need to move from a growth collection development plan to a maintenance collection development plan. Mr. Russell asked how many items have been added to the collection in the five years since we moved into the new library. The size of the collection has grown from 512,000 items in 1998 to 600,000 in 2003 or a 17% growth. A number of additional collection freezes will be put in place.
Hoffman Estates Branch Library. A number of roof leaks have occurred and are continuing to occur at the Hoffman Estates Branch Library. Mrs. Miller will call Mr. McCarthy to discuss this matter as well as the outside color issue. Mr. Frankel suggested that the time might be right to take more serious legal steps to resolve these problems. Mrs. Miller is also concerned that the color on the fountain at the branch appears to be fading.
Mr. Lyons expressed concern about the number of dead trees. These trees are under warranty, a warranty that will soon end. Both the architect and the landscaper have been contacted about this matter but have not responded at all. Mr. Lyons asked why the trees died. Our Maintenance Department feels that the drought that existed at the time of the planting created a number of problems.
PTAB Issues. Mrs. Miller expressed concern about the continued erosion of library taxes caused by PTAB. She intends to write our legislators about this serious issue.
TIF Districts. Mr. Lyons reported that a number of public libraries have become concerned about TIF districts and a new trend to create TIF district in residential areas. There will be a special system meeting on this issue and several trustees said that they planned to attend.
CIPA. The recent Supreme Court decision upholding a federal law (CIPA) which provides that libraries receiving federal funds need to install filtering software was briefly discussed. It does not appear that this decision has any impact on this library since no federal funds are received. Still, it is an important decision that needs to be monitored.
Van Purchase. The following bids were received for a cargo van to replace the one the library purchased in 1995:
Woodfield Ford $26,000.00
Woodfield Chevrolet $22,430.70
Dick Wickstrom Chevrolet $21,911.61
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
A van be purchased from Wickstrom Chevrolet at a cost of $21,911.61.
Roll call vote:
Mr. Frankel Yes
Mr. Lyons Yes
Mrs. Jonen Yes
Mr. Radley Yes
Ms. Mutter Yes
Mr. Lucas Yes
Mrs. Miller Yes
The present 1995 van will be traded in.
USA Patriot Act. Mr. Lucas asked if there were any additional developments relating to the USA Patriot Act. There have been no additional developments to date.
Request From Carol Atkins. Carol Atkins asked for an extension of her leave of absence to August 18th based upon the death of her mother and family health issues..
It was moved by Mr. Frankel and seconded by Mrs. Jonen that;
Carol Atkins’ leave be extended to August 18th.
Motion was passed unanimously.
Bake Sale. Mrs. Jonen expressed her congratulations to all staff that contributed to the success of the bake sale.
Linda Valentine. Mrs. Miller noted that Linda Valentine has done an unbelievable amount of work creating, compiling and organizing historical materials for Schaumburg Township. It would be nice to honor her on the donor’s wall but that has been designated for cash contributions. Perhaps a better approach would be for the Board to pass a resolution honoring her.
Adjournment. It was moved by Ms. Mutter and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 8:45 p.m.