SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
AUGUST 18, 2003
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller, Ms. Mutter and Mr. Radley
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Mr. Madden, Mrs. Bussey, Mrs. Dravet, Mrs. Miura, the CNN Group, Mrs. Adrianopoli, and Mrs. O’Brien
TIME MEETING BEGAN: 7:30 p.m.
CNN Presentation. Board members from the Schaumburg senior citizen’s group came to the meeting in order to present a thank you resolution to Barbara Adrianopoli and the Library. Their facility at the Barn had burned and while it was being repaired, their meetings were held at the Library.
Minutes. It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
The minutes of July 14, 2003 be approved.
Motion passed unanimously.
Todd Morning. The Director of Youth Services, Todd Morning, will be leaving at the end of August for a new position as Director of the Bartlett Public Library. There is a reception for him on August 27th and Board members will try to attend. Everyone expressed his or her best wishes for Todd’s new career endeavor.
Staff Reports. Susan Miura presented a report giving an overview of the Public Relations efforts at the Library. Jean Dravet gave an overview of cooperative programs with the three public high schools in Schaumburg Township.
Statistics. Mr. Lyons noted the increases in library use, especially at the new Hoffman Estates Branch Library.
Hoffman Estates Branch Library. Mrs. Adrianopoli reported that she is dealing with the landscaping company and arranging for the replacement of nine dead trees. It was reported also that the leaks at the branch were caused by an open electrical unit. That unit has been sealed. It was requested that staff check to make sure that there is no mold in the ceiling where the leaks occurred.
Mrs. Miller had met with Rick McCarthy on the issue of the repainting of the outside of the branch library. She recommended a compromise with the architect, splitting the cost of repainting. Mr. McCarthy said that his firm’s partners would need to review this proposal. No response has been received from the architect on this matter at the time of this Board meeting.
NSLS Representative. Mr. Lyons gave an overview of the fiscal difficulties facing the system. The State is cutting the system’s budget by $403,000 or 15%. Mr. Radley asked if services of various systems could be merged in order to gain some savings. Mr. Lyons said that this is being explored and recently the Chicago Library System and the Suburban Library System merged.
Mr. Lyons also discussed the problems of TIF Districts, especially those that are occurring in residential neighborhoods. There may be a TIF District declared where the headquarters of NSLS is located. That might result in the selling of their present facility and relocation to another site.
There is also a problem with the vendor who has the contract for the database that contains the holdings of member libraries. The new product is not working well. Mrs. Bussey explained a number of the problems that have occurred.
Committee Appointments. Mrs. Miller reminded the Board that she needs to hear from them if they are interested in any particular Board committee.
Treasurer’s Report. Mr. Lucas reported that revised fiscal year 2002-2003 reports were distributed. A report for 2003-2004 is not yet available. Mr. Lyons mentioned that he had contacted Mr. Kaplan from the Elk Grove Village Library Board to explain financial issues faced by this Library and the probability that this Library would probably not be able to renew it s contract with Elk Grove.
Mr. Madden reported that the actual cost of the new van was under the bid presented. The Board requested that the van have the name of the library on its side. Mr. Radley expressed concern about the long-range financial plan of the Library that involves removing funds from reserves to cover a series of deficits. His concern is that the reserves would be depleted. Mr. Lucas noted that this needs to be monitored carefully and that annually the long-range plan should be reviewed.
Combined Annual Budget and Appropriation Ordinance.
It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
The Combined Annual Budget and Appropriation Ordinance for Library Purposes for the Fiscal Year 2003-2004 be approved.
Roll call vote:
Mr. Lucas Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Radley Yes
Mr. Lyons Yes
Ms. Mutter Yes
Mrs. Miller Yes
.02 Percent Building and Equipment Tax.
It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
An Ordinance Determining to Levy for Fiscal Year 2003-2004 an Additional Tax of Up to .02 Percent of Equalized or Assessed Value of Taxable Property for Particular Building and Equipment Purposes be approved.
Roll call vote:
Mr. Lucas Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Radley Yes
Mr. Lyons Yes
Ms. Mutter Yes
Mrs. Miller Yes
Annual Report to State Library.
It was moved by Mrs. Jonen and seconded by Mr. Radley that:
The Annual Report to the State Library be approved.
Motion passed unanimously.
Resolution Honoring Linda Valentine.
It was moved by Mr. Lyons and seconded by Ms. Mutter that:
A resolution honoring Linda Valentine be approved (See Appendix A)
Motion passed unanimously.
Cost Benefit Analysis. A summary report on survey conducted at nine libraries under a grant from the Institute of Museum and Library Services was reviewed. This Library received very high ratings, especially for its computer classes, av services and programming. Comparative information with the eight other libraries participating in this study will be available in the future.
Metropolitan Water Reclamation District.
It was moved by Mrs. Jonen and seconded by Mr. Radley that:
The request from the Metropolitan Water Reclamation District to hold special hearings in the Library on October 7th and 8th be approved.
Motion passed unanimously.
Medical Insurance. Mrs. Jonen reported that the subcommittee is reviewing other medical insurance plans to see if costs can be lowered.
Adjournment. It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time Meeting Adjourned. 8:52 p.m.