LOCATION: Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller and Mr. Radley

BOARD MEMBERS ABSENT: Ms. Mutter

OTHERS PRESENT: Mr. Patel, Ms. Salmons, Mr. Madden, Mrs. Bussey, Mrs. O’Brien, Mrs. Adrianopoli, Mr. Rankens and Mrs. Jones

TIME MEETING BEGAN: 7:00 P.M.

Truth in Taxation Hearing. At 7:00 p.m. Mrs. Miller called a Truth in Taxation Hearing where the public could ask questions about the Library budget. This hearing lasted until 7:30 p.m. There were no members of the public that attended this Truth in Taxation Hearing.

Minutes. It was moved by Mr. Lucas and seconded by Mr. Frankel that:

The minutes of September 15, 2003 be approved.

Motion passed unanimously.

Investments. Mr. Rankens from the firm of Mischler Financial Group, the company that manages the Library’s investment, appeared before the Board. He gave a brief overview of the Library’s investments. He also recommended that the Library place some of their funds into the American Freedom U.S. Government Money Market Fund Class I, a fund that contributes some of its fees to provide educational assistance to American Veterans and their families, with special preference given to those disabled in the service of their Country.

It was moved by Mr. Lucas and seconded by Mr. Frankel that:

The American Freedom U.S. Government Money Market Fund Class I be used as one of the places where Library funds may be invested.

Motion passed unanimously.

Youth Services. The Board had received a report from the Youth Services Department. Melissa Jones gave an overview of the reading program, noting that 1,238 children redeemed a prize for their participation. The hat distributed for that program was given to each of the Board members.

Staff Reports. The Hennen’s American Public Library ratings were reviewed. This year the library ranks 11^th in its population category. Statistics were reviewed. Suggestions were discussed. Mr. Madden noted that two washrooms on the second floor were being closed because of flooding into the AV Department. These washrooms were added late in the construction process and the piping does not work properly. Since the copying machines have been relocated, there have been several complaints of “too much noise” by users of the microfilm machines and by students of IIT. Dawn Bussey is looking into relocating the copying machines into another area, possibly into the washroom area.

NSLS Representative. No report.

Treasurer’s Report. Mr. Lucas reviewed fiscal reports and noted that an additional $3,100,000.00 in taxes have been received in October. At the November Board meeting, there will be an overview of cost reductions.

Elk Grove Village Public Library Agreement. At this time, no letter has been sent to the Elk Grove Library Board about not continuing the Library agreement. The assessed valuation figures for the Schaumburg Township portion of Elk Grove Village have not been released yet. As soon as those figures are released, a letter will be sent to the Elk Grove Village Library.

Confidentiality Statement. A Confidentiality Statement prepared by Tom Holmberg in the Reference Department was distributed. The purpose of this statement is to explain how confidentiality matters are handled in this Library.

It was moved by Mrs. Jonen and seconded by Mr. Lucas that:

The Confidentiality Statement (See Appendix A) be approved.

Motion passed unanimously.

Levy Ordinance. Mrs. Miller appointed Mrs. Jonen as Secretary pro tem since Ms. Mutter was not able to attend this Board meeting.

It was moved by Mr. Lucas and seconded by Mr. Frankel that:

An Ordinance Levying Taxes for Library Purposes for the Fiscal Year 2003/2004 be approved.

Roll Call Vote:

Mr. Lucas Yes

Mrs. Jonen Yes

Mr. Frankel Yes

Mr. Lyons Yes

Mr. Radley Yes

Mrs. Miller Yes

Other Matters. Mrs. Miller distributed a letter from Mr. Morning to the Library Board, thanking the Board for their Resolution. Mrs. Miller announced that Tim Jarzemsky was leaving the Library to become director of the Bloomingdale Public Library.

Mrs. O’Brien described the work of the Safety Committee. Mrs. Adrianopoli mentioned that Extension Department workers are using library shirts, especially when they are at various community events. She suggested that the Board might also want to have one of these shirts when they appear at various functions. Mr. Radley asked about the cost and Mrs. Adrianopoli said that she would get that information. Mrs. Miller mentioned that the shirts could be purchased from Friends of the Library funds.

Adjournment. The meeting adjourned at 8:05 p.m.