LOCATION: Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller, Ms. Mutter and Mr. Radley

BOARD MEMBERS ABSENT: None

OTHERS PRESENT: Mr. Madden, Mrs. Adrianopoli, Ms. Shoffner and Mrs. Jones

TIME MEETING BEGAN: 7:30 p.m.

Minutes. It was moved by Mrs. Jonen and seconded by Mr. Radley that:

The minutes of October 20, 2003 be approved.

Motion passed unanimously.

Extension Services. Mrs. Adrianopoli gave a very extensive report about Extension Services. The report included information on the two branches, outreach, genealogy, literacy, and adult programs. She supplemented the report by discussing services to the Spanish speaking.

Other Matters. The Library had provided some materials to US service men/women on a ship in the Middle East. It was asked by Mr. Radley if any other services to the military had been provided. Mr. Madden reported that Technical Services staff had organized a book drive to assist US troops in Iraq. Mr. Lyons said that it would be good to have some publicity on that program.

Mr. Lyons asked about the circulation of DVDs and VHS and how that compared. Mr. Madden got a report that had just been written on that matter. The circulation of DVDs and VHS tapes at the Library is now just about even although we have five times as many VHS tapes. Judy Napier estimates that the publishing of VHS tapes will be phased out in the next three to five years.

A survey of laptop use is being conducted this week.

Resolution for Tim Jarzemsky. A resolution for Tim Jarzemsky was introduced. Several Board members had suggestions for improving the resolution. The changes suggested were made and the revised resolution was approved.

It was moved by Mr. Lyons and seconded by Mr. Lucas that:

The revised resolution for Tim Jarzemsky (see Appendix A) be approved.

Motion passed unanimously.

NSLS Representative. Mr. Lyons highlighted some legal issues (filtering etc.) from a report issued by the Illinois Library Association. In addition, he had no other NSLS issues to present.

Herald Article On The Circulation of DVDs to Minors. Mr. Frankel expressed concern that the article in today’s Herald included inaccurate information about this library’s policy on the circulation of R-rated DVDs to minors. The caption under the picture stated that this library did circulate DVDs to minors. The policy of the library is the exact opposite. Mrs. Jonen said that it is important to inform the editors about this error.

Treasurer’s Report. Mr. Lucas reported that he had examined financial reports as well as the report on cost savings measures being taken. He felt that if income/expenses remain on track and that the tax cost savings measures are implemented, the deficit could be reduced from $600,000 to $80,000. It is still early in the year but he felt that important financial steps are being taken to reduce the deficit.

Mr. Frankel noted that he felt that the income line “net gain/loss on investments” is really unnecessary and also is somewhat confusing. He suggested that this information would be better in a footnote. Mr. Madden said he would check with the accountant on this matter.

Elk Grove Village Public Library. Mrs. Miller reported that a letter had been sent to the Board of the Elk Grove Village Public Library stating that the inter-governmental agreement would not be renewed. Mr. Lyons mentioned that he had discussed this matter with one of their Board members. There was an extensive discussion about the history of the inter-government agreement as well as the steps that led up to the 1983 referendum as well as the agreement.

Youth Services. Melissa Jones has just been appointed as Director of Youth Services. She gave some background information on her previous experiences.

Cost Reduction Report. A report outlining $440,000 in budget reductions for this fiscal year was presented and discussed. The Board felt that the steps being taken are solid and will make a major advance in the attempt to balance the Library’s budget.

Rotary District. The Rotary District would like to have its major training workshop here at the Library on February 28, 2004.

It was moved by Mr. Lyons and seconded by Mr. Lucas that:

The Rotary District be approved to use multiple meeting rooms for February 28, 2004.

Motion passed unanimously.

January Board Meeting. Mrs. Jonen mentioned that she has a conflict for the January 19^th Board meeting. Three other trustees also will be away on that date. It was decided to move the January Board meeting to the 12^th from the 19^th.

Adjournment Time. 8:20 p.m.