MINUTES OF THE REGULAR
MEETING OF THE LIBRARY BOARD
FEBRUARY 17, 2004
BOARD
MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas,
Mr. Lyons, Mrs. Miller and Mr. Radley
BOARD
MEMBERS ABSENT: Ms. Mutter
OTHERS
PRESENT: Mr. Madden, Mr. Curtis, Ms. Shoffner, Mr. Musni, Mrs. Bussey, Mr. Wolek, Mr. McCurry, Mrs. Llerandi, Mrs. Jones and Mr. Toch
Public
Comments. Mr. Curtis asked about the proper procedure
to follow when expressing concern about videos.
It was explained that there is a form that needs to be completed and
that form would then go to the head of the department responsible for selecting
the item(s). Normally, the Board does
not get involved with this process unless there is appeal to a staff decision.
Minutes. It was moved by Mr. Radley and
seconded by Mrs. Jonen that:
The minutes
of January 12, 2004 be approved.
Motion passed
unanimously.
Wireless
Infrastructure. Mr. Musni
and Mr. Wolek presented a report on the wireless
infrastructure and bids received (See Appendix A). There is a $70,000 budget for this project
and four of the five bids have come in under budget. Mr. Lucas asked if all of the security issues
had been resolved. Mr. Musni said yes that the issues had been resolved. Mr. Lyons asked if other libraries were using
the low bidder, Netrix. Mr. Musni said that
he was not aware of any other library using this firm but our library had used Netrix for an earlier project and they performed
satisfactorily.
Mr. Lyons also was concerned about
how far the wireless system would extend outside of the building. Mr. Musni responded
by saying that the system would be up during the hours the library was open but
would shut down when the library is closed.
During the open hours, it could extend outside of the building. It was also mentioned that policies for the
use of the wireless system have not been determined as of this time. Whether there should be any restrictions or
registration etc. needs to be discussed.
Mr. Frankel asked how the system could be
monitored and whether setting policies is really necessary at this time. It would be best to have a trial run and then
create policies. He also said that the
library’s attorney should be contacted to see if there are any legal issues
relating to the use of the wireless system.
It was moved by Mr.
Lucas and seconded by Mr. Frankel that:
The low bid of $66,793.99 by Netrix
for the wireless system be approved.
Roll call vote:
Mr. Lucas Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Lyons Yes
Mr. Radley Yes
Mrs. Miller Yes
Marketing
Committee Report. Uri Toch, chair of the staff Marketing Committee presented a
very extensive report compiled by the committee. The report highlighted existing
programs/services. Mr. Toch stressed the importance now of directing our attention
to the future and how to continue to be a strong library service. One of the recommendations is that a variety
of different kinds of community surveys would be helpful in this process. Mr. Lucas noted that it would be good to
involve other marketing people from various local groups in a focus group. Mr. Toch
highlighted that there is such a variety of people in the community and there
are so many different needs and interests.
Mr. Lucas also noted that there are
many in the community who do not speak English and a Spanish-language focus
group, for example, would be helpful.
Mrs. Miller said that we really need clearer directions on how to
proceed. Mr. Madden said that the
department heads have not had a chance to review the report yet and that the
Plan of Service Committee would be the best vehicle for making specific
recommendations.
Youth
Services. Mrs. Jones presented a Youth Services report
that covered the many partnerships that the department supports.
Statistics. Several annual statistical reports had been
distributed. Mrs. Llerandi
answered questions about several of the collection statistics.
Art
Auction. The Art Auction with the AM Rotary Club is this
Friday evening. Several Board members
hope to attend.
NSLS
Representative. Mr. Lyons commented on a number
of matters. The NSLS Legislative
Breakfast was this morning and he, Kay Wojcik, Paul Froehlich and Mike Madden all attended. It was a well-attended affair and many
legislators were there and spoke. There
was a lot of support for some changes to the TIF law that would help
libraries. The NSLS Board has not met
recently. The NSLS Awards Dinner is on
March 12th. Bob and Nancy
Lyons, Jack and Marianne Lucas and possibly the Millers are interested in
attending.
Personnel
Hearing With Staff. Ruth Jonen
would like to schedule several meeting on March 30th (8:00 a.m. and
11:00 a.m.) as well as an evening meeting.
Treasurer’s
Report. Mr. Lucas said that the deficit this year may
be around $116,000 depending on spring tax receipts. There is some concern that Cook County may be
late in making distributions. The Board then
discussed a PTAB report compiled by School District #54. The report showed considerable losses of
property taxes as a result of numerous successful tax protests by businesses in
the area.
Elk
Grove Village Public Library. No
representatives from the Elk Grove Village Public Library attended the meeting
this evening.
Towns
Square Declaration.
It was moved by Mr.
Lucas and seconded by Mrs. Jonen that:
The Town Square Declaration making some
modifications to food requirements relating to the Oberweiss
Dairy be approved.
Motion passed
unanimously.
Hoffman
Estates Branch Library Grant Audit Report.
It was moved by Mr.
Lyons and seconded by Mrs. Jonen that:
The final audit of the Hoffman Estates Branch
Library construction be approved.
Motion passed
unanimously.
Legislators
Meeting. Mrs. Miller noted that the previous date set
for a brunch with our local legislators had too many conflicts and was
canceled. A new date of March 19th
was selected. Mrs. Miller will check
with legislators to see if this date will work.
Executive
Session.
It was moved by Mrs. Jonen and seconded by Mr. Lucas that:
The Board go into executive session at 8:25 to
discuss a personnel matter.
Roll call vote:
Mr. Lucas Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Lyons Yes
Mr. Radley Yes
Mrs. Miller Yes
It was moved by Mrs. Jonen and seconded by Mr. Lucas that:
The Board
leave executive session at 8:37 p.m.
Roll call vote:
Mr. Lucas Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Lyons Yes
Mr. Radley Yes
Mrs. Miller Yes
It was moved by Mr. Frankel and seconded by Mrs. Jonen
that:
The Library
Director receives a 3% raise.
Motion passed
unanimously.
Adjournment. Meeting adjourned at 8:40 p.m.