SCHAUMBURG TOWNSHIP DISTRICT LIBRARY

 

MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD

 

APRIL 19, 2004

 

 

 

LOCATION: Conference Room

 

BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Lucas, Mr. Lyons, Mrs. Miller, Ms Mutter and Mr. Radley

 

BOARD MEMBERS ABSENT: Mrs. Jonen

 

OTHERS PRESENT: Mrs. Bussey, Mr. Madden, Mrs. Adrianopoli, Mr. Larson and Mrs. Jones.

 

 

Minutes.           It was moved by Mr. Lucas and seconded by Mr. Lyons that:

The minutes of March 15, 2004 be accepted with one correction.  The report listed as “Extension Committee” should be listed as “Extension Report.

                        Motion approved unanimously.

 

 

Reference Department Presentation.  Mrs. Bussey showed a PowerPoint presentation on the operations of the Computer Assistance Desk.  This same presentation was given at the national Public Library Association Conference in Seattle.  There were numerous questions about the operations of this service.

 

 

Bond Report By Financial Consultant Steve Larson.  Steve Larson gave a fairly extensive report on the Library’s debt, the bond fund.  There were basically two issues that were highlighted: 1) some of the bonds are callable and there could be interest savings to the taxpayers and 2) when the bonds retire in 2011 there is a substantial decrease in that last year’s payments.  If the Library wishes to have a referendum at that time to replace the bond tax with an operating tax increase, more thought needs to be given to the bond repayment schedule.  This is important in order to keep the tax rate constant rather than fluctuating.

            A number of financial schedules were distributed.  Some significant decisions need to be made around 2008/2009 on bond payments if a referendum is going to be held.  Mr. Larson also explained changes in the law within the past two years on what happens if any principal remains within the bond fund after all debt is retired.  It is his understanding that accumulated interest can be used at any time and that any unused principal can be transferred into the building and equipment fund at the end of the retirement of all bond expenses.

 

 

Staff Reports.  Statistics and suggestions were reviewed.  For concerns about the circulation of DVD’s to non-residents, it was suggested that reciprocal patrons ask their home libraries to increase their DVD collections since those tapes are not available to them at this library.  Mr. Lyons asked that we let Mrs. Miura know that the pictures, especially those of children, in Browsing are wonderful.

 

 

Retirement of Jane O’Brien.  Invitations for a retirement dinner for Jane O’Brien on June 13th were distributed.  There is also a retirement luncheon for Jane on June 23rd.

 

 

NSLS Representative.  Mr. Lyons reported on the following:

1)      The system union catalog will probably be discontinued because of ongoing problems.

2)      The system is still studying ways of cutting their budget.  There has been some additional funding from the Secretary of State.

3)      Mr. Lyons was the NSLS representative to a meeting of the Dundee Library Board.

 

 

Treasurer’s Report.  Mr. Lucas reported that income for the year has been about $100,000 higher than projections.  With the extensive amount of cuts that the staff has done in various budget lines along with expenses that have been deferred, the Library will balance the budget.

 

 

Elk Grove Village Library.  Mr. Lyons reported that he had talked to an Elk Grove Library trustee who reported that they are investigating the legality of having another referendum in the Elk Grove portion of Schaumburg Township.  This matter has been referred to the Mr. Juergensmeyer for study.

 

 

Art Fund.         It was moved by Mr. Lucas and seconded by Ms. Mutter that:

The Board commission a Chihuly glass art work paid for by donated funds mainly from the Friends of the Library to go onto the fireplace. 

                        Roll call vote:

                                    Mr. Lucas                    Yes

                                    Mr. Frankel                  Yes

                                    Ms. Mutter                   Yes

                                    Mr. Lyons                    Yes

                                    Mr. Radley                   Yes

                                    Mrs. Miller                   Yes

 

 

Ethics Ordinance.  Delayed upon the recommendation of the library’s attorney.

 

 

Request from the Attorney General.

                        It was moved by Mr. Lyons and seconded by Mr. Radley that:

The request by the Attorney General’s office to hold a meeting in all of the Rasmussen Room for the purpose of disseminating information on accessibility requirements be approved.

                        Motion passed unanimously.

 

Adjournment:  9:10 p.m.