SCHAUMBURG TOWNSHIP DISTRICT LIBRARY

 

MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD

 

MAY 17, 2004

 

 

 

LOCATION: Conference Room

 

BOARD MEMBERS PRESENT: Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller and Mr. Radley

 

BOARD MEMBERS ABSENT: Mr. Frankel and Ms. Mutter

 

OTHERS PRESENT: Mrs. Bussey, Mr. Madden, Mrs. Adrianopoli, and Mrs. O’Brien

 

TIME MEETING BEGAN: 7:30 p.m.

 

 

Minutes.           It was moved by Mr. Lucas and seconded by Mr. Lyons that:

                                    The minutes of April 19, 2004 be approved.

                        Motion passed unanimously.

 

 

Staff Reports.  Statistics were reviewed and a report from the Popular Services Department was discussed.

 

 

NSLS Representative.  Mr. Lyons reported that the Ethics Bill was discussed at the NSLS Board meetings and there are several different legal interpretations of the various provisions in this law.  Ex Libris, the NSLS union database, will be ending on June 18^th.  There have been many problems with the vendor and the product is unsatisfactory.  Mr. Lyons visited the Fremont Public Library where he discussed referendum issues with the Board.

 

 

Board Committee Meetings.  Three Board committees (Plan of Service, Extension, and Facility and Equipment) have met.  The Personnel Committee will be meeting later this week and the Budget Committee meets in early June.  Mr. Radley gave some highlights on issues reviewed at the Facility and Equipment Committee meeting.

 

 

Treasurer’s Report.  Mr. Lucas reported that the Library’s financial situation looks fairly good and the fiscal year should end well.  One issue raised at the Facility and Equipment Committee meeting is that the computer capital equipment budget will be low in 2004-2005 but will be substantially higher in 2006 and 2007.  This needs to be remembered for long-range financial planning.

 

 

Elk Grove Village Library.  The Board then discussed the issue of the contract with the Elk Grove Village Library.  Mr. Lyons and Mrs. Miller met with two EGVL trustees to discuss the contract issues.  At that meeting, a number of misunderstandings were rectified.  The Library’s attorney Mr. Juergensmeyer also reviewed this entire situation.  Mrs. Jonen expressed concern about any potential loss of tax receipts.

 

            The Board then discussed elements that should be in any new agreement with EGVL and the following were accepted:

 

·        contract would be for five years starting in January, 2004

·        payment would continue in the fall of each calendar year (next payment in fall, 2004)

·        contract renegotiation could happen if the STDL has a deficit of 7% or more in its operating budget in any fiscal year

·        payment in the fall of 2004 would remain the same as the payment in the fall of 2003

·        payments starting in 2005 would increase based upon the percentage of increase that the STDL receives in its operating fund

 

It was moved by Mr. Lucas and seconded by Mrs. Jonen that:

A letter outlining these five elements be forwarded to the Elk Grove Village Library.

            Motion passed unanimously.

 

The Elk Grove Village Library Board is scheduled to meet on June 1^st.

 

 

Board Meeting Schedule.  Because it is necessary to have thirty days between the July and August Board meetings for legal purposes, the Board decided to change the August meeting from the 16^th to the 23^rd.

 

 

Adjournment.   It was moved by Mrs. Jonen and seconded by Mr. Lucas that:

                                    The meeting adjourn.

                        Motion passed unanimously.

 

 

Time of Adjournment.  8:08 p.m.