SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
AUGUST 23, 2004
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons and Mrs. Miller
BOARD MEMBERS ABSENT: Ms. Mutter and Mr. Radley
OTHERS PRESENT: Mrs. Craig, Mr. Craig, Ms. Carmody, Ms. Obrecht, Mr. Oliver, Mr. Madden, Mrs. Adrianopoli, Mrs. Jones and Mr. Hetzer
TIME MEETING BEGAN: 7:30 p.m.
Internet Computer Usage Limits. Ms. Carmody questioned the two-hour daily limit for the use of Internet terminals. For families without computers, the extensive high school assignments often require longer periods for research. She suggested that the policy be modified to allow students to use the computers for a longer period of time. It was pointed out that there are no time limits on the word processing computers. After some discussion, it was decided that this matter would be reviewed by staff.
Village of Hanover Park. Ms Craig, the Hanover Park Village Clerk, and Mr. Craig, a trustee of the Village appeared to say how happy they were with the Board’s decision to purchase a property in Hanover Park for a branch. Ms. Craig suggested that the Board needs to write the Village Board requesting: 1) waiving of fees and 2) reinstatement of an offer made by the Village to provide some funding for the meeting room. Mr. Frankel noted that as soon as plans are prepared, those plans will be shared with the Village.
Streets Within Town Square. Mr. Hetzer noted that the streets within Town Square are all unnamed. Since the previous “Library Lane” no longer exists, it would be his recommendation that steps be taken to see if the street in front of the new library could have that name. Such a proposal needs to be sent to the Village Manager.
Minutes. It was moved by Mrs. Miller and seconded by Mr. Frankel that:
The minutes of July 19, 2004 be approved.
Motion passed unanimously.
Board Meetings. Because of conflicts, it was decided that the September Board meeting be changed from the 20th to the 28th.
Hanover Park Branch Library.
It was moved by Mr. Frankel and seconded by Mrs. Miller that:
An Ordinance declaring the necessity and convenience of purchase of property for a public library branch in Hanover Park and authorizing and ratifying the purchase of 1266 E. Irving Park Road be approved.
Roll Call Vote:
Mr. Frankel Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Lucas Yes
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
A Resolution providing for a plan and estimate of cost and method of financing for construction of a library building in Hanover Park and determining the cost thereof be approved.
Roll Call Vote:
Mr. Frankel Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Lucas Yes
It was noted that the “Notice of Meeting to Determine Financing” needs to be changed from September 20th to September 28th.
Mr. Oliver then presented a schedule for the planning and construction of the branch library (See Appendix).
It was moved by Mr. Frankel and seconded by Mrs. Jonen that:
The proposal from Capaul-Oliver Services for consulting services at a cost not to exceed $159,084.20 be accepted.
Roll Call Vote:
Mr. Frankel Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Lucas Yes
The Board then set the date of October 4th for the interviewing of architects.
Staff Reports. Mrs. Obrecht commented on the Reference Department report that she had prepared. The report covered the activities in the area of reference education which includes keeping up-to-date on Internet sites of value for reference purposes. Mr. Lucas commented on the current issue of American Libraries which has interesting articles on the new Seattle Public Library as well as library outreach activities in Haiti. He noted that Seattle has a new library but that it lack sufficient operational funds.
NSLS Representative. Mr. Lyons reported that the Foundation owes NSLS $97,000. He feels that the Foundation needs to be billed for this amount. He then discussed the possible building plans being considered by the Deerfield Public Library.
Committee Assignment. Mr. Lucas completed a committee assignment list. He asked that everyone review the list and let him know if any changes need to be made.
Treasurer’s Report. Mr. Frankel reported that the fiscal year has ended with a $600,000+ surplus. This is a remarkable change since the original projection was that the year could end with a deficit. A number of cuts were made and this along with increases in income helped create a surplus. Mr. Frankel would like to see a more detailed report on library investments.
Ethics Ordinance. Tabled to the September meeting. Mrs. Miller had several questions that the attorney needs to address.
Elk Grove Village Public Library.
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
The intergovernmental agreement between the Elk Grove Village Public Library and the Schaumburg Township District Library be approved.
Roll Call Vote:
Mr. Frankel Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Lucas Yes
Dedication of O’Malley Room at Hoffman Estates Branch Library. It was decided to have the November 15th Board meeting at the Hoffman Estates Branch Library and to dedicate the O’Malley Room at that time.
2004-2005 Budget.
It was moved by Mr. Frankel and seconded by Mrs. Jonen that:
The combined annual budget and appropriation ordinance for library purposes for the fiscal year 2004/2005 be approved.
Roll Call Vote:
Mr. Frankel Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Lucas Yes
.02 Maintenance Tax.
It was moved by Mr. Frankel and seconded by Mrs. Miller that:
An ordinance determining to levy for fiscal year 2004/2005 an additional tax of up to .02 percent of equalized or assessed value of taxable property for particular building and equipment purposes in accordance with 75 Illinois Compiled Statues, Section 16/35-5 be approved.
Roll Call Vote:
Mr. Frankel Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Lucas Yes
Hoffman Estates Branch Library. Mrs. Miller asked about the replacement of landscaping at the Hoffman Estates Branch Library. Mrs. Adrianopoli says that everything has been replaced. It was requested that the cost of the replacement be checked to determine if the original landscaper has any liability for the new items.
Statistics. Mr. Lyons noted that reciprocal borrowing statistics had been dropping while overall circulation has increased. He asked why this is happening. Mr. Madden said that we are not sure why the decrease is occurring but that it has happened now several times. It was noted that the circulation of Extension Services items has also decreased. Mrs. Adrianopoli says that this has occurred because the staff member has been out with an extended illness.
Annual Report to State Library.
It was moved by Mrs. Miller and seconded by Mr. Frankel that:
The Annual Report to the State Library be approved.
Motion passed unanimously.
Unattended Children Policy. A patron had questioned whether the age of a person responsible for children under the age of eight in the library could be lowered from eighteen. Mrs. Jones had compiled an extensive report showing policies at various park districts and libraries. The responsible age among these agencies varies greatly.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The present policy on “unattended children” be reaffirmed for safety reasons.
Motion passed unanimously.
Adjournment.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 9:05 p.m.