SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
SEPTEMBER 28, 2004
LOCATION: Youth Services Classroom
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller, Ms. Mutter and Mr. Radley
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Mr. Madden, Mr. Oliver, Mr. Hetzer, Mrs. Napier, Mrs. Adrianopoli, Mr. Peterson and Mr. Juergensmeyer
TIME MEETING BEGAN: 7:30 p.m.
Minutes. It was moved by Mr. Frankel and seconded by Mrs. Miller that:
The minutes of August 23, 2004 be approved.
Motion passed unanimously.
Hanover Park Selection of Architect. Mr. Oliver reported that eleven responses for architectural services were received. On Tuesday, September 28th the twelve proposals were reviewed and six firms were selected for consideration (firms for consideration are marked with an *):
Carow Architects
Cordogan, Clark and Associates
*Dahlquist and Lutzow
*FGM Architects
*Frye Gillan Molinaro
Gensler
Green Associates
*KS+A
*Lohan Anderson
Serena Strurm Architects
Stephen Randkin Associates
*PSA
After some discussion, the firm of KS+A was eliminated from the interview list based on the fact that they had limited public library experience. It was decided to interview the five remaining firms on October 4th and 5th starting each evening at 7:00 p.m.
Ethics Ordinance. Mrs. Miller had submitted several concerns about the Ethics Ordinance to the library attorney, John Juergensmeyer. He revised the Ethics Ordinance taking these factors into consideration. One issue was the creation of an Ethics Commission and another was the definition of what constitutes a “political activity.” Mr. Juergensmeyer defined political activity and left it that an Ethics Commission may be created if the need arises.
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
The revised Ethics Ordinance be approved.
Motion passed unanimously.
Staff Reports. Mrs. Napier gave a highlight of the report on the Popular Services Department. She highlighted the space problems in AV as well as in the Reader’s Advisory area. She noted the extensive amount of weeding of multiple copies that is needed because of space limitations. Mr. Lyons congratulated staff member Barbara Marik for her summer outdoor music series. Mr. Frankel also commented on the teen report and on the wonderful work that teen librarian Amy Alessio has been doing.
It was discussed that the Head of Graphics Services Valerie Puszynski is leaving the library after fourteen years. Mr. Lucas plans to attend her farewell luncheon on October 13th. All of the Board expressed their appreciation of the multiple contributions that she has made. Statistics were then reviewed. The Board asked about the decrease in the reference statistics and would like to see historical figures on reference desk statistics.
Mr. Lucas noted that he had received a call from a patron who was very concerned about a charge for a damaged book. The patron felt that the damage was not done by her. Judy Napier then explained the entire process on how items are checked for damage and what procedures are followed.
Committee Reports. Mr. Lucas asked that everyone review the committee appointment list that was distributed. Mr. Lyons reported that he represented the system at the State meeting in Springfield. He also covered some changes in the system Board, the exiting of the Foundation from the system and the planned expansion of the system parking lot.
Treasurer’s Report. Mr. Frankel reviewed budget statements. Mrs. Miller requested that the net gain or loss on investments be reported separately on the monthly income statement. Mr. Madden had created a “tentative” Hanover Park Construction budget but Tony Oliver will review this matter and prepare the final budget. An interest report was distributed and discussed.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The plan for financing the Hanover Park construction project be approved.
Roll call vote:
Ms. Mutter Yes
Mr. Radley No
Mr. Lyons Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Lucas Yes
Library Board Election. Information on the Library Board election in April, 2005 was distributed. Four positions will be open, positions now held by Ms. Mutter, Mrs. Miller, Mr. Lyons and Mr. Frankel.
Per Capita Grant.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The Per Capita Grant request to the State of Illinois be approved.
Roll call vote:
Ms. Mutter Yes
Mr. Radley Yes
Mr. Lyons Yes
Mrs. Miller Yes
Mrs. Jonen Yes
Mr. Frankel Yes
Mr. Lucas Yes
Discussion Rooms. Three new discussion rooms are being added. It had been suggested that discussion rooms be named after Board members who have had extensive service to the Library. The Board discussed this and felt that it would not be appropriate.
Board Meeting. Mr. Lyons noted that Monday Board meetings are a problem for Mr. Radley and asked if the Board meeting could be changed to Tuesday. Board members said they believe that this would be ok but needed to check their personal calendars.
It was moved by Mr. Lyons and seconded by Mr. Radley that:
Board meetings change to the third Tuesday.
Motion passed unanimously.
Mr. Madden noted that this is not possible for the November Board meeting since it will be held at the Hoffman Estates Branch Library and that is the evening that the O’Malley Room is being dedicated.
Adjournment.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 9:03 p.m.