The Schaumburg Township District Library (STDL) Board plans to meet multiple times during this month
Click upon the appropriate link below to view the notes for the specified meeting
STDL Library Board Meeting Notes: December 7, 2004
SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
DECEMBER 7, 2004
LOCATION: Director’s Office
BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Lucas, and Mr. Lyons
BOARD MEMBERS ABSENT: Mrs. Jonen, Mrs. Miller, Ms. Mutter and Mr. Radley
OTHERS PRESENT: Mrs. Miller (via telephone), Mr. Hetzer, Mrs. Craig, Mrs. Tobin, Mr. Craig, Mr. Peterson, Mr. Madden, Mr. Larson, Mr. Leibrock, Mrs. Adrianopoli, Mr. Oliver, Mrs. Scott, Mr. Scott, and Mrs. Jones.
TIME MEETING BEGAN: 7:30 p.m.
Quorum.
There was no quorum for this Library Board meeting. The Board did listen to informational reports but was unable to take any actions.
Adoption of Parameter Ordinances for Refunding 1997 Building Bond Issue.
Mr. Larson discussed that construction bonds were issued in 1997 at 4.9% interest. It now appears that in the best interest of the taxpayers that these bonds be called and reissued at a new interest rate between 2% and 3%. Mr. Lucas noted that a major issue the Board faces centers around when the bonds mature around 2012. It is important that the principal/interest not decline in case the Board wishes to have a rate referendum at that time.
Mr. Larson explained how a phasing system could be helpful in keeping this from happening. He hopes that the calling and reissuing of the bonds could save up to $300,000.00 for the taxpayers.
Because there was no quorum, the Board could not take action on this matter. Another Board meeting will be held on the 13th where hopefully a quorum will be present. The following advisory vote was taken though:
It was moved by Mr. Lyons and seconded by Mr. Frankel that:
The recommendations of Mr. Larson on calling and reissuing the bonds be approved and that the Treasurer and President be authorized to proceed on this matter.
Motion passed unanimously.
Hanover Park Branch Library.
Architect Marty Leibrock then presented five possible schemes for the Hanover Park Branch Library.
Scheme #1. The existing building plus a 2,000 sq ft. addition. Cost $990,000.
Scheme #2. The existing building plus a 4,000 sq ft addition. Cost $1,316,000
Scheme #3. New 9,000 sq ft building mainly following the present building’s location. Cost $1,705,000.
Scheme #4. New 9,000 sq ft building relocated to the back of the property with parking in front. Cost $1,744,000.
Scheme #5. New 9,000 sq ft building with a relocated entrance. Cost $1,705,000.
There was considerable discussion about these five schemes.
Hanover Park requires three parking spots for every 1,000 sq feet. The Hanover Park Village Clerk was there and she told the Board that all fees will be waived and that the Village hopes to make a contribution of $50,000 towards this project. The Village is also doing some redesign of landscaping on Irving Park and it would be good if the Library could tie into those plans.
After some discussion, the Board felt that either Scheme #3 or #5 were the best choices.
Mr. Oliver said that operating budgets as well as a complete costing of these proposals needs to be done.
Continuation.
The Board plans to continue the meeting to next Monday in order to review those costs.
It was moved by Mr. Frankel and seconded by Mr. Lyons that:
The meeting continues to Monday, December 13th at 7:30 p.m.
Motion passed unanimously.
SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE CONTINUED MEETING OF THE LIBRARY BOARD
DECEMBER 13, 2004
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller and Ms. Mutter
BOARD MEMBERS ABSENT: Mr. Radley
OTHERS PRESENT: Mrs. Tobin, Mr. Repscholdt, Mr. Oliver, Mr. Miller, Mr. Madden, Mr. Peterson, Mrs. Craig, Mr. Craig, Mrs. Adrianopoli, and Mr. Hetzer
TIME MEETING BEGAN: 7:30 p.m.
Refinancing of Building Bond Issue.
Mr. Lucas gave some background on the refinancing of the building bonds. He stressed the importance that any refinancing would be done in such a way as to not affect the possibility of a rate referendum at the time that the bonds are paid. According to Steve Larson, a rate referendum could be held in 2011 in order to ensure that there is no change to the overall library tax.
Then Mr. Repsholdt of the firm of Ehlers and Associates, in Steve Larson’s absence, went into more detail on the reasons for this refinancing of the bonds and the current situation in the bond market.
The President announced that The Board of Library Trustees would now consider the adoption of an ordinance providing for the issuance of the District’s bonds for refunding purposes and the levy of a direct annual tax sufficient to pay the principal and interest on said bonds.
It was moved by Mr. Frankel and seconded by Mr. Lyons that:
An Ordinance providing for the issue of not to exceed $7,000,000 General Obligation Refunding Bonds, Series 2005, of the Schaumburg Township District Public Library, Cook County, Illinois, and for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds be approved.
Roll call vote:
The President announced that in connection with the refunding of a portion of the District’s outstanding bonds, it would be necessary to establish an escrow account at the BNY Midwest Trust Company, Chicago, Illinois, and that The Board of Library Trustees would now consider the adoption of an ordinance authorizing and directing the execution of an escrow agreement in connection therewith.
It was moved by Mr. Frankel and seconded by Mrs. Jonen that:
An Ordinance authorizing and directing the execution of an Escrow Agreement in connection with the issue of General Obligation Refunding Bonds, Series 2005, of the Schaumburg Township District Public Library, Cook County, Illinois be approved.
Roll call vote:
New Hanover Park Branch Library.
Mr. Oliver presented a detailed budget estimate for the construction of a new Hanover Park Branch Library (See Appendix A). He went through the budget explaining each cost. Mr. Madden distributed an operating budget for the new branch and Mrs. Adrianopoli gave an overview of the kinds of materials and the proposed materials budget for the new facility.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The tentative budget for the new Hanover Park Branch Library be accepted and that either Scheme #3 or Scheme #5 for a new building be accepted.
Roll call vote:
It is planned that at the next regular Board meeting, the pros and cons of Scheme #3 and #5 could be discussed in greater detail.
Adjournment.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 8:10 p.m.
SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
DECEMBER 20, 2004
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons and Mrs. Miller
BOARD MEMBERS ABSENT: Ms. Mutter and Mr. Radley
OTHERS PRESENT: Mr. Scott, Mrs. Scott, Mr. Repscholdt, Mr. Miller, Mr. Madden, Mr. Oliver, Mr. Leibrock, Mr. Musni, Mr. Wolek, Mr. Peterson, Mr. Hetzer (Richard), Mr. Hetzer (Matt), and Mrs. Adrianopoli
TIME MEETING BEGAN: 7:30 p.m.
Pledge of Allegiance.
Public Comments. Mr. Lyons addressed the Board by stating that he had inadvertently asked four people to sign his trustee petition within the Library which he understands now to be a violation of the Ethics Ordinance. He noted that he has crossed off those names from his petition. Mr. Hetzer (Richard) then addressed the Board and distributed a formal statement (See Appendix A) that Mr. Lyons violated the ethics ordinance and requested that the Board take the action mandated by its ordinance.
Mr. Lucas said that he would appoint the three Board members not up for re-election (Ruth Jonen, Jack Lucas, and Russell Radley) to an ethics committee but that this entire procedure needs to be carefully reviewed by the library’s attorney. A possible meeting date of January 10th was suggested.
Minutes. It was moved by Mrs. Jonen and seconded by Mrs. Miller that:
The minutes of November 15th, December 6th and December 13th be approved.
Motion passed unanimously.
Storage Area Network Project Bids. Mr. Musni had distributed a report on bids received for the Storage Area Network. $100,000.00 had been budget for this equipment. The following bids were received:
American Digital $94,541.00
Netrix $96,027.00
CCIT $186,487.00
There was some discussion about why the CCIT bid was so much higher than the two others. Because CCIT is not a partner of Hewlett Packard, CCIT could not provide the same kinds of discounts that the other two which are Hewlett Packard partners were able to give.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
American Digital at a bid of $94,541.00 be awarded the contract for the storage area network project.
Roll call vote:
Refinancing of Building Bond Issue. Mr. Repscholdt distributed a report to the Board on the Bond sale. $6,775,000 in bonds were sold today. There were eight bidders from around the nation. The lowest bidder was Harris Trust & Savings Bank offering an interest rate of 2.6741%. After expenses are deducted, this refinancing will result in a savings of $346,401.25 for the taxpayers in the district. This saving is higher than what was projected. He also reported that Moody rated the bonds Aa2 based upon the sound fiscal policies practiced by the Library. Because of a legal technicality (the November regular meeting did not have the refinancing of the building bond issue on the agenda), it was requested that the ordinances be passed again.
It was moved by Mr. Frankel and seconded by Mrs. Miller that:
An Ordinance providing for the issue of not to exceed $7,000,000 General Obligation Refunding Bonds, Series 2005, of the Schaumburg Township District Public Library, Cook County, Illinois, and for the levy of a direct annual tax sufficient to pay the principal of and interest on said bonds be approved.
Roll call vote:
The President announced that in connection with the refunding of a portion of the District’s outstanding bonds, it would be necessary to establish an escrow account at the BNY Midwest Trust Company, Chicago, Illinois, and that The Board of Library Trustees would now consider the adoption of an ordinance authorizing and directing the execution of an escrow agreement in connection therewith.
It was moved by Mr. Frankel and seconded by Mrs. Jonen that:
An Ordinance authorizing and directing the execution of an Escrow Agreement in connection with the issue of General Obligation Refunding Bonds, Series 2005, of the Schaumburg Township District Public Library, Cook County, Illinois be approved.
Roll call vote:
Mrs. Miller requested that a press release on this refinancing be prepared.
Hanover Park Branch Library. Architect Marty Leibrock then presented detailed drawings of Schemes #3 and #5 for the Hanover Park Branch Library. The major difference between the two schemes is where the main entrance is located. One scheme places the main entrance on the side while the other one places it on the back of the library. Mrs. Miller said that she likes the rear entrance since it is so close to the parking. Mr. Madden expressed a concern about the entrance on the back, stating that this would then make the main view of the branch the staff entrance as you drive down Irving Park or approach the library on Cumberland.
Mr. Hetzer then stated that the Library Board should conduct community focus groups in order to get the reaction of the public to these plans. Mr. Frankel noted that the issue at hand is the location of the entrance. Mrs. Jonen felt that community focus groups at this time would not be appropriate. Having lived in that area and having used the existing branch, her feeling is that what is being planned is in line with community needs. Mrs. Adrianopoli pointed out that the staff at the present Hanover Park Branch Library had been gathering both staff and public comments about the new branch and that a summary of those comments had been supplied to the building committee. It was noted that in the future, plans would be presented to the community. Basically, the Board agreed to the scheme placing the entrance on the Cumberland side of the branch and instructed the architect to continue to work on the planning of the interior of the facility.
Richard Pearson. Richard Pearson, a twelve year employee, died this last Saturday. Staff hopes to raise money so a memorial plaque can be placed on the Donor’s Wall.
Wireless System. Statistics showing that the number of wireless users in the Library was 347 in November, up 88% from this summer, were discussed. Mr. Hetzer questioned whether that statistic was 347 users or if it was recounting users and the number of actual users should be smaller. Mr. Musni said that a computer would have to be inactive for two hours before the user would be counted again. In his opinion, the statistic of 347 users is quite accurate.
Statistics. Board members then discussed the statistics. It would be helpful to see at the next Board meeting a one-year report on reciprocal borrowing statistics. Mrs. Miller asked about the Computer Assistance Desk report and the high number of non-residents using computers in the library. She would like to see additional statistics on how often someone has to wait or can not get on a computer.
NSLS Representative. There was no NSLS meeting in December. Mr. Lyons did announce that applications for various NSLS awards are due in eighteen days.
Treasurer’s Report. Mr. Frankel noted that there are no financial reports since the accountant is presently recuperating from surgery. He did though refer to two reports distributed in the Board packet: 1) a comparison of two fiscal years report and 2) a report on investment maturity dates.
Workplace Speech and Other Expression. A background sheet on what is appropriate for an employee to have in his/her work space as well as what is appropriate and not appropriate as far as verbal and written expression by employees in the workplace was discussed. Mrs. Jonen mentioned that School District #211 has strict guidelines on what an employee may display and keep in his/her work space. Mr. Lucas noted some concern about what is appropriate for employees to discuss in the workplace hinges a lot on whether they are on break or dealing with the public. Mr. Madden distributed the Library’s employee email policy which is very strict on how an employee can use the Library’s email system. Mr. Juergensmeyer is presently reviewing this matter and the Board would like to table this matter until additional comments from the attorney are received.
Patron Experience. Mrs. Scott then addressed the Board about an unpleasant experience she had with a library employee. This matter related to Browsing best sellers and the ability for other members of the family to check out a Browsing best seller when it is returned. She was concerned that the “policy” that kept her from checking out a Browsing best seller as well as how a staff member treated her were both inappropriate. Mr. Madden explained that the “policy” was really an interpretation of a policy and it has since this incident been eliminated.
January Board Meeting. Right now only three Board members are able to attend the January 17th Board meeting. It was requested to see if Ms Mutter and Mr. Radley will be able to attend.
Adjournment. It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 8:50 p.m.