SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
MARCH 21, 2005

LOCATION: Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller and Mr. Radley

BOARD MEMBERS ABSENT: Ms. Mutter

OTHERS PRESENT: Mr. Leibrock, Mr. Madden, Mrs. Wrightson, Mr. Hetzer, Mrs. Adrianopoli, Mrs. Sathia, Mrs. Barch, Mr. Oliver, Mr. and Mrs. Garvey, Mrs. Smith and Mrs. Tobin

TIME MEETING BEGAN: 7:30 p.m.

Pledge of Allegiance

Public Comments

Minutes.
It was moved by Mrs. Jonen and seconded by Mr. Lyons that:
The minutes of February 21, 2005 be approved with the addition that Representative Froehlich also attended the NSLS Legislative Breakfast.

Motion passed unanimously.

Hanover Park Branch Presentation.
Mrs. Wrightson and Mr. Leibrock presented plans on the new Hanover Park Branch Library. They presented the following samples:
1) the outside brick
2) the green metal trim
3) the bottom stone
4) the tinted window

Mr. Lyons asked about how dark the tint would be since the sample appeared fairly dark.

The tint will be light enough to leave in light and to see clearly in and out. Mr. Leibrock then discussed the fence that presently exists around the property. After some discussion, it was decided that it seems appropriate to keep the wooden fence but possibly upgrade the cyclone fence on the west side of the property.

Then Mrs. Wrightson discussed interior colors and designs. She covered the following:
1) carpeting patterns
2) children’s area including a colored glass wall
3) the locations of the castle, star ceiling, dinosaurs and Egyptian mummy and where these items presently located in the existing HP library would be located in the new branch.
4) vinyl wall coverings
5) lighting fixtures and systems

In April, furniture and fabrics will be presented.

Anthony Oliver then presented the following bids for subsurface exploration, engineering and analysis:
SEECO ($2,864.00)
Testing Service Corporation ($2,900.00)
Terracon ($3,350.00)

For the other items, these were the only bids received.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:

The following contracts be awarded:

SEECO (subsurface exploration, engineering and analysis: $2,864.00
Mackie Consultants (survey): $5,400.00 to $6,400.00
Midwest Environmental (site assessment ESA): $1,200.00
Midwest Environmental (asbestos survey): $1,340.00

Roll call vote:
Mrs. Jonen Yes
Mrs. Miller Yes
Mr. Radley Yes
Mr. Lyons Yes
Mr. Frankel Yes
Mr. Lucas Yes

Mr. Leibrock mentioned that the zoning for this facility does not require sprinklers but that the issue of installing sprinklers still needs to be decided. Mr. Frankel asked if a building without sprinklers would not have a higher insurance rate. Mr. Hetzer mentioned that if sprinklers needed to be installed in the future the cost would be much higher.

Staff Reports.
Mr. Madden told about the work of the Korean Friends of the Library and how they have assisted in the creation of a fairly large Korean language collection. Then the Extension Department made a presentation covering the following:

*the literacy program
* adult programming
* outreach to the disable and to institutions
* branch libraries

Mr. Frankel asked what it would cost to extend the literacy program to even more conversation groups.

Mr. Madden mentioned that the Library has purchased a painting by Martyl, a long-time resident and prominent artist. Once the work is installed, there will a reception honoring the artist.

Statistics were reviewed.

Mr. Lyons noted that the State Library is very concerned about the number of restrictions being placed by some libraries on reciprocal borrowing.

NSLS Representative.

Mr. Lyons discussed the Awards dinner and distributed information on the new commercial partnership opportunities being recommended by the system director. Mrs. Jonen mentioned that commercial support of non-profit activities can generate significant income.

Treasurer’s Report.
Mr. Frankel noted that taxes were due on March 1st. At the end of March the Library should have a good understanding of income for this fiscal year.

Election.
The Library Board election should take place on April 5th. A canvas of the election results is scheduled for Tuesday, April 12th at 7:00 p.m. Ruth Jonen, Jack Lucas and Russell Radley are on the canvas committee.

Budget 2005-2006.

The first draft of the budget needs to be approved at the June Board meeting. A Plan of Service Committee meeting was schedule for April 18th. The other Board committee meetings will be scheduled at the April Board meetings and will be held mainly during the month of May.

Valet Parking.

A request from the Village of Schaumburg to use the outer parking lot on library property for valet parking on Friday and Saturday evenings was discussed. Mrs. Jonen felt that valet parking could be a real problem when the library was open. After some discussion, it was decided that valet parking could occur at the Library on Saturday evening but not on other evenings.

Flyers in Books.

A request from a patron requesting to place flyers into certain books announcing a club meeting was discussed.

It was moved by Mrs. Miller and seconded by Mrs. Jonen that:

The flyers or any other patron initiated piece not be allowed inside of loibrary materials.

Motion passed unanimously.

Book Sales.

There was then a discussion about book sales. The Friends hold six book sales a year and generate an income from these sales of $15,000 to $17,000/year. This money is spent mainly on art work for the library. The Library has been receiving a large number of donations and had a huge surplus of titles, more than could be handled in the regular book sales. These titles were taking up considerable storage space within the Library.

After discussion with the library attorney and the Friends, it was decided that the excess could be sold on the Internet through a company called bLogistics. In December, 4,222 titles were offered for sale on the Internet. 535 sold in December and 879 titles sold in January. Of every dollar collected, 20% goes for shipping and listing charges and the remaining 80% is split between bLogistics and the Library. These sales will be closely monitored to see if this approach presents any economic advantages.

Driveup Window.
Mr. Radley noted that he has noticed longer lines at the driveup window and asked what is causing the backlog. This matter will be investigated further.

Adjournment.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:

The meeting adjourn.

Motion passed unanimously.

Time of Adjournment. 9:19 p.m.

____________________

Deborah Miller, Secretary

Approved.

(seal)

____________________________

John Lucas, President