The Schaumburg Township District Library (STDL) Board plans to meet multiple times during this month
Click upon the appropriate link below to view the notes for the specified meeting
STDL Library Board Meeting Notes: April 11, 2005
SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
APRIL 11, 2005
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller, Ms. Mutter and Mr. Radley
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Mr. Miller, Mr. Madden, Mr. Hetzer, Mrs. Adrianopoli, Mr. Ericson and Mr. Bollyn
TIME MEETING BEGAN: 7:30 p.m.
Pledge of Allegiance
Public Comments
Minutes.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The minutes of March 21, 2005 be approved.
Motion passed unanimously.
Staff Reports.
The following items were discussed:
· Mr. Lucas noted that the current issue of American Libraries has
a wonderful article on library architecture
·
John Ericson, the new Business Liaison Librarian who is replacing Uri Toch,
gave some background on himself
·
Rebecca Teasdale, the new Director of Reference Services, will begin on April
25th
·
A report on inter-library loan was review. The question arose about the current
cost of doing an inter-library loan. That will be explored.
·
Mrs. Miller praised the new revised web site.
NSLS Representative.
Mr. Lyons noted that May 3rd and 4th is National Legislative Day sponsored
by the American Library Association. Mr. Frankel hopes to attend the meeting.
Mr. Lyons reported that he spoke on library funding issues at a hearing of
legislators held in Elgin. He also mentioned that our library is the number
one user in the State of Illinois of the Illinois Catalog.
Treasurer’s Report.
Mr. Frankel expressed his concern that Mr. Hetzer listed on his statement of
economic interests filed with Cook County that he is a Vice-President of
Financial Investors Trust. Financial Investors Trust owns American Freedom
Funds where over $2,800,000 in library funds are invested. Mr. Frankel is
concerned that this could be a conflict of interest. Mr. Frankel also noted
that he called the headquarters of Financial Investors Trust in Denver and
they reported that Mr. Hetzer is not an officer of their company. Mr. Hetzer
noted that the business card he had received had that information on it.
Mr. Hetzer also said that he filed a new statement of economic interests
and he is an officer of ALPS, a company that provides distribution services
for Financial Investors Trust and also for American Freedom Funds.
Mr. Frankel then noted that if the original economic interest statement is inaccurate and was filed with election papers, this could be a serious ethics violation as well as a conflict of interest. Mr. Hetzer said that American Freedom Funds as of two weeks ago is no longer owned by Financial Investors Trust and is now owned by Mischler. Mr. Frankel noted that all of these matters need to be investigated further.
Financial reports were then discussed. Mr. Lucas said that there could be
a deficit of a little over $200,000.00 this year based upon present income
and expense statements. Mr. Madden said that staff is still working on reducing
expenditures in order to have a balanced budget.
Hanover Park Branch Library.
Mr. Radley asked if the financial figures given for the costs of the new Hanover
Park Branch Library are accurate. Mr. Madden reported that Anthony Oliver
is presently studying all of the costs and will have a report for the Board
at the May meeting.
Canvas of Election.
Because of changes in the election laws, the canvas of the library election
needs to be delayed until April 20th up to April 26th. It was decided that
the canvas will take place on Tuesday, April 26th at 7:00 p.m.
Plan of Service Committee.
A Plan of Service Committee meeting will take place next Monday. The purpose
of the meeting is to review short-term and long-term plans.
Committee Meetings.
The Board then set this schedule for committee meetings:
·
Budget Committee – June 7th
·
Extension Committee – May 3rd
·
Facilities and Equipment Committee – May 10th
·
Personnel Committee – May 17th
Honorary Library Cards.
There was then a discussion about honorary library cards. Honorary library
cards were issued in the past mainly for township officials and some long-term
retired employees. In 1987 when the library became a district the practice
of issuing library cards for township officials was ended. By the 1990’s after
some court cases involving the issuing of library cards and when the library
converted to a picture id system, the practice of issuing honorary library
cards was stopped. However, there still remain some honorary library cards
in the system.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
All honorary library cards be converted to regular library cards.
Motion passed unanimously.
Appreciation to Ms. Mutter.
Mr. Lucas noted that this is Ms. Mutter’s last official Board meeting. He thanked
her for her four years of service. In May a resolution honoring her will be
passed by the Library Board.
Resolution for Mrs. Miller.
At this point, Mr. Lucas asked guests if they would consider leaving the meeting
so that the Board could express their appreciation privately to Mrs. Miller
for her service. He noted that this could not be an executive session but
he would appreciate this courtesy. Mr. Hetzer asked if there would be any
additional business conducted. Mr. Lucas responded by saying that the only
agenda item left is the resolution for Mrs. Miller and there would be no
other business discussed. Guests left and the Board expressed their appreciation
to Mrs. Miller for her 34 years of service.
It was moved by Mr. Lyons and seconded by Mrs. Jonen that:
A resolution honoring Mrs. Miller (See appendix A) be approved.
Motion passed unanimously.
A framed version of the resolution will be prepared for Mrs. Miller.
Adjournment.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 8:18 p.m.
SCHAUMBURG TOWNSHIP DISTRICT LIBRARY
MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD
APRIL 26, 2005
LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Miller, and Mr. Radley
BOARD MEMBERS ABSENT: Ms. Mutter
OTHERS PRESENT: Mr. Oliver, Mr. Madden, Mr. Leibrock, Mr. Hetzer, Mrs. Adrianopoli, Mrs. Scott, and Mr. Scott
TIME MEETING BEGAN: 7:40 p.m.
Hanover Park Branch Library. Mr. Oliver reported that the designs for the new Hanover Park Branch Library had been analyzed for construction costs. The building as drawn by the architect contained 9,450 sq. ft. and was estimated to be almost $800,000.00 over budget. At the April 18th meeting of the Hanover Park Branch Library planning team this information was presented. Denelle Wrightson, the architect, and Mr. Oliver presented a number of potential cuts that would reduce the cost. These cuts included reducing the square footage of the building to 9,185 sq. ft. and removing one skylight. The budget was then re-examined. Some budget lines could be reduced or eliminated including the allowance for bad soil, the creation of vignettes, and the contingency. The revised budget as compared to the original budget is:
Hanover Park Branch Library
Revised Budget
April, 2005
|
Account |
Present Budget |
Revised Budget |
|
Architect/Engineer |
229,576.00 |
276,487.00 |
|
Legal Fees |
15,000.00 |
15,000.00 |
|
Insurance |
10,000.00 |
10,000.00 |
|
Project Manager |
163,084.00 |
163,084.00 |
|
Environmental Testing |
27,000.00 |
20,404.00 |
|
Subtotal |
444,660.00 |
484,975.00 |
|
Building Cost |
625,000.00 |
625,000.00 |
|
Building Cost |
1,931,765.00 |
2,372,872.00 |
|
Landscaping |
63,000.00 |
-0- |
|
Subtotal |
2,619,765.00 |
2,997,872.00 |
|
Furniture |
349,000.00 |
252,500.00 |
|
Equipment |
50,000.00 |
55,000.00 |
|
Moving Cost |
30,000.00 |
30,000.00 |
|
Subtotal |
429,000.00 |
337,500.00 |
|
Contingency |
53,635.00 |
47,000.00 |
|
Subtotal |
53,635.00 |
47,000.00 |
|
|
|
|
|
TOTAL COST |
$3,547,060.00 |
$3,867,347.00 |
|
|
|
|
$3,867,347.00
- 50,000.00
$3,817,347.00
$3,547,060.00 (minus original budget)
$270,287.00 (extra cost)
There was then considerable discussion about the additional cost. Mr. Radley asked about the original remodeling estimate and the size of the restaurant. The restaurant is 4,500 sq ft. and a remodeling budget for that restaurant is not available. Mrs. Jonen stated that if the program requires more space then she is not sure if it is wise in the long-run to accept a reduction in size. Mr. Lucas asked if the staff was comfortable with the size adjustments and Mrs. Adrianopoli said that they were. Mr. Lucas reviewed the new budget and also reviewed present fund balances. The Building and Equipment Reserve Fund presently has $4,798,951.42.
Mr. Frankel said that the long-range fiscal plan does account for some deficit financing. Although he feels that the estimated overrun of almost $800,000.00 is too substantial, he feels that the $270,000.00 in extra costs could be supported. Mr. Leibrock then went through some details on the changes discussing the meeting room, the entrance area, the discussion room and other areas where modifications needed to be made.
Mr. Lyons asked why this special Board meeting is necessary and why this matter couldn’t be delayed until the May regular Board meeting. Mr. Oliver said that because of the need to publish legal notices and to prequalify potential bidders so that construction could actually begin by July 1st, these issues are necessary to resolve at this time. The proposed time schedule is as follows:
Late April Publish legal notice
May 31st Distribution of bidder information packages
May 31- June 3rd Interviews with bidders and prequalifications
June 3rd Board determination of bidders found responsible
June 3rd Bid documents available
June 24th Bids due
July 1st Construction begins
January 31st Building completed
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
The revised budget for the Hanover Park Branch Library be approved.
Roll call vote:
Mr. Frankel Yes
Mrs. Jonen Yes
Mr. Radley No
Mr. Lyons Yes
Mrs. Miller Yes
Mr. Lucas Yes
Ms. Mutter Absent
Revised budget passed.
The meeting adjourned at 8:00 p.m.