STDL • Board Meeting Minutes

SCHAUMBURG TOWNSHIP DISTRICT LIBRARY

MINUTES OF THE REGULAR MEETING OF THE LIBRARY BOARD

JULY 18, 2005

LOCATION: Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Hetzer, Mr. Lucas, Mr. Lyons, Mr. Radley (arrived 7:38), and Mrs. Scott

BOARD MEMBERS ABSENT: Mrs. Jonen

OTHERS PRESENT: Mr. Miller, Mrs. Miller, Mrs. Adrianopoli, Mr. Madden, Mrs. Barch, Mrs. Miura, Mr. Garvey, Ms. Teasdale and Mr. Bollyn

TIME MEETING BEGAN: 7:30 p.m.

Pledge of Allegiance

Public Comments

Minutes.
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The minutes of June 20 and June 27, 2005 be approved.
Motion passed unanimously.

Director's Report.
At the request of Bob Lyons, a monthly director's report will be included in the Board packet. That report will give background information on certain issues that have arisen as well as highlights on current projects and activities. Mr. Lucas noted that a special supplement appeared in the Sun Times honoring our library and the other winners of the 101 Best and Brightest Companies to Work For in Chicago.

Literacy Report.
Pat Barch gave a very extensive report on the literacy programs at the library. Mr. Hetzer asked how the library promoted its programs to non-English speaking audiences. Mrs. Barch also gave background on some of the grants the literacy program has received.

Public Relations.
Mrs. Miura gave some background on the Library’s public relations programs. Mr. Lyons noted that the photographs in Browsing that Susan has taken are really great. Mr. Hetzer asked about promoting programs on the Hoffman Estates cable channel. The staff at the Village has been contacted and they have a number of concerns including the fact that five different libraries serve the residents of Hoffman Estates. Village staff is preparing an inter-governmental agreement.

Inter-Library Loan Costs.
Ms. Teasdale reported on the study of inter-library loan costs that has been completed. Our library costs are unusually low for a number of reasons. One reason is that the library pays an introductory fee to OCLC which is set at around $2,000 for the three years ending in 2007. After that period is over, the OCLC cost could jump to $40,000.00 or higher. Some libraries, especially university libraries, do charge for interlibrary loans.

Request from Mr. Bollyn for the Use of the Rasmussen Room.
Mr. Bollyn asked for the entire Rasmussen Room for a program to be given by a 911 survivor on August 21st. He gave some background on the speaker and information on speeches given in various cities in Europe.
It was moved by Mr. Hetzer and seconded by Mrs. Scott that:
The room requested by Mr. Bollyn be approved.
Motion passed unanimously.

NSLS Representative.
Mr. Lyons reported on the following:
     1.  It now appears that SB847 has enough checks and balances that it could not be indiscriminately used.
     2.  The problems with the replacement of the bridge continue.
     3.  Trustee training sessions will be offered.
Mrs. Scott asked about the nature of the training and whether other trustees have participated and found the NSLS classes helpful.

Treasurer's Report.
Mr. Lucas reported that the preliminary financial reports show that the 2004-2005 fiscal year will end with a surplus. Taxes and interest income are both up. Mr. Hetzer asked that a supplement be added to the bill report summarizing Visa bills over $5,000.00. There was a question by Mr. Radley on what are the payments to ICMA for. Those are: a) the retirement contributions and b) employee deferred compensation. Mr. Lucas highlighted that there will be a balance in the debt service fund. The interest in that fund could be used for our Hanover Park capital project but it is not clear how any remaining principal after all bonds are retired could be used.

Resolution for Kay Wojcik.
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
A resolution honoring Kay Wojcik (see Appendix A) be approved.
Motion passed unanimously.

Staff Birthday Cards.
There was some discussion about sending staff birthday cards. It appeared that the majority of the Board was not interested in doing this.

Groundbreaking for Hanover Park Branch Library.
The groundbreaking for the Hanover Park Branch Library was set for 1:00 on Sunday August 21st.

Friends of the Library.
Mr. Miller, President of the Friends of the Library, spoke to the Board and expressed his concern that the press has reported that the Friends are being disbanded. He personally is interested in continuing as President of the Friends. He highlighted some of the accomplishments of the Friends and gave an oral report on income and expenses from 2003 until the present. The money from the last two book sales has been deposited into a fund at the library. The Friends still have around $31,000.00 in the Friends bank account. He expressed concern that a complaint about the Friends was filed with the Attorney General's office and he has been communicating with that office.
Mr. Hetzer said that it is important that the Friends be better organized as a non-profit corporation with a 501(c)3 status. This is important in order to protect the library and the Friends from any possibility of impropriety. Mr. Frankel felt that this matter needs to be reviewed by the Library's attorney. Mr. Radley mentioned that the Friends have made many contributions and he has benefited from some of their activities but he would like to see the group have more members.

Budget 2005-2006.
It was moved by Mr. Lucas and seconded by Mr. Frankel that:
The Tentative Combined Annual Budget and Appropriation Ordinance for Library Purposes for the Fiscal Year 2005/2006 be approved (see Appendix B).
Roll call vote:
   Mrs. Scott    Yes
   Mr. Frankel     Yes
   Mr. Radley     Yes
   Mr. Lucas      Yes
   Mr. Hetzer     Yes
   Mr. Lyons     Yes

Sculpture for Hanover Park Branch Library.
Mrs. Miller appeared to show a picture of a sculpture entitled Illuminations. It is a work by Tuska Studio in Madison, Wisconsin and depicts dancers. The cost would be approximately $6,400.00 plus $200.00 for shipping. There were a number of questions about the work.
It was moved by Mr. Lucas and seconded by Mr. Frankel that:
The sculpture proposal be accepted subject to approval by the architect.
Roll call vote:
   Mrs. Scott     Yes
   Mr. Frankel     Yes
   Mr. Radley     Yes
   Mr. Lucas     Yes
   Mr. Hetzer     Abstain
   Mr. Lyons     Yes

Minutes of February Executive Session.
It was moved by Mr. Hetzer and seconded by Mr. Radley that:
The executive session minutes of February 21, 2005 be made available.
Motion passed unanimously.

Committee Appointments.
Mr. Lyons made the following committee appointments (see Appendix C). A meeting of the Bylaws and Policy Committee was set for August 16th at 7:30p.m. It would be good if the Library's attorney could attend for the review of the bylaws. Mr. Lyons then spoke to the Board on the importance of civility at Board meetings and the necessity to communicate at Board meetings.

Adjournment.
It was moved by Mr. Hetzer and seconded by Mr. Radley that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 9:29 p.m.

_________________________

Anita L. Forte-Scott

Secretary

Approved.

(seal)

_________________________

Robert Lyons

President