LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Hetzer, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mrs. Scott and Mr. Radley (7:56)
BOARD MEMBERS ABSENT: Mr. Frankel
OTHERS PRESENT: Mr. Madden, Mrs. Llerandi, Mr. Corcoran, Mr. Garvey, Mr. Hanrath, Mrs. Adrianopoli and Mrs. Jones
TIME MEETING BEGAN:
Budget Hearing at 7:00 p.m.
Board Meeting at 7:30 p.m.
Budget Hearing.
A Budget Hearing was opened at 7:00 p.m. There were no citizens who came to the budget hearing.
Pledge of Allegiance
Public Comments
Minutes.
It was moved by Mr. Lucas and seconded by Mr. Hetzer that:
The minutes of July 18, 2005 be approved.
Motion passed with one abstention (Mrs. Jonen).
Staff Reports.
The director’s report was discussed. Mr. Hetzer asked if the book sales conducted by bLogistics were really profitable. Mr. Madden said that this is being studied and because of the high shipping charges, it may not be a good long-term solution for the sale of items. Mrs. Llerandi gave an overview of the Serials Unit within the Library. Mr. Hetzer asked about the business outreach done by John Ericksen and felt that this would be a good topic to report on in the future. Statistics were reviewed.
NSLS Report.
Mr. Lyons reported on the following:
1) The Governor has vetoed SB 847 popularly known as the “district disconnect bill.”
2) The Legislative Breakfast which will be held on February 20th has become an important event attended by many legislators.
3) The State Library did not approve of some of the sponsorship activities that the NSLS was attempting to introduce.
Committee Appointments.
Mr. Lyons distributed the new committee listing and asked if there were any changes or suggestions, he would like to receive them.
Bylaws and Policy Committee.
The committee met Tuesday evening and reviewed a lot of matters (see committee report). Mr. Juergensmeyer is drafting a revised set of bylaws (regulations) for consideration at the September Board meeting. Mr. Hetzer also said that he needs to prepare an ordinance dealing with the electronic signing of checks.
Treasurer’s Report.
Mr. Lucas reported that financial reports on the last fiscal year are basically completed. The Library ended the year with a $900,000.00+ surplus of funds. He also noted that the debt service fund has a large balance and it still is unclear how any non-interest surplus could be used in the future. Committed building and equipment projects are now listed on the bottom of the balance sheet. The Visa bill details are appreciated.
Hanover Park Branch Library.
The Groundbreaking Ceremony last Sunday went very well. Mr. Lyons noted that he plans to attend the Wednesday morning construction meetings. (Mr. Radley arrived at 7:56 p.m.)
Friends of the Library.
Mr. Hetzer distributed a memo and some documents on the Friends of the Library that he would like the Board to discuss. Mrs. Jonen said that she objects to the distribution of a report at this late time and the request that the Board review this matter this evening. She felt that such a report should have been distributed in advance. Mr. Lucas highlighted that this was a matter that was referred to the lawyer and that the lawyer is planning to give a report in September on this issue. Mr. Radley says that this is a matter that needs to be resolved. Mrs. Jonen also said that she would like to review a history of the decisions relating to the Friends of the Library. Mrs. Scott stated that she would like to see an extensive review of this matter.
Ordinance of .02 Building and Equipment Tax.
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The Ordinance determining to levy for fiscal year 2005/2006 an additional tax of up to .02 percent of equalized or assessed value of taxable property for particular building and equipment purposes be approved.
Roll call vote:
Mr. Hetzer Yes
Mrs. Jonen Yes
Mr. Radley Yes
Mr. Lucas Yes
Mrs. Scott Yes
Mr. Lyons Yes
Ordinance of Combined Annual Budget and Appropriation.
Mr. Hetzer noted that he objects to this ordinance. He feels that it is $485,000.00 inflated and should be reduced. He feels that the raises for staff are too high and that the budget shows no reserves for vehicles, computers, servers and maintenance of the roof.
It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
The Ordinance for the combined annual budget and appropriation be approved.
Roll call vote:
Mr. Hetzer No
Mrs. Jonen Yes
Mr. Radley No
Mr. Lucas Yes
Mrs. Scott Yes
Mr. Lyons Yes
Annual Report to State Library.
Mrs. Scott said that she had reviewed the Annual Report to the State Library.
It was moved by Mrs. Scott and seconded by Mrs. Jonen that:
The annual report to the State Library be approved.
Roll call vote:
Mr. Hetzer No
Mrs. Jonen Yes
Mr. Radley Yes
Mr. Lucas Yes
Mrs. Scott Yes
Mr. Lyons Yes
Trustee Fact File.
All trustees have received a copy of the Trustee Fact File prepared by the State Library. Trustees have had an opportunity to review the Fact File and have no concerns at this time.
Fines and Fees.
Mr. Hanrath had distributed a report on changing fines and fees as well as other circulation procedures. This report had been reviewed by all departments. There were a number of issues discussed including:
Board Evaluation of Library Director.
This matter was referred to the Personnel Committee which will meet on September 8th at 7:00 p.m.
Teacher’s Retirement System Board.
Mr. Lyons noted that he has been appointed to the State Teacher’s Retirement Board. He has spoken both to the Retirement Board’s attorney as well as our Library attorney and neither feels that this appointment represents any conflicts of interest.
911 Program.
Mrs. Scott attended the #911 Program held at the Library. She felt the program was well organized and about 90 people attended. It was filmed by a Spanish language television station.
Adjournment.
It was moved by Mr. Hetzer and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment. 8:37 p.m.