LOCATION: Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Hetzer, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mr. Radley and Mrs. Scott

BOARD MEMBERS ABSENT: None

OTHERS PRESENT: Mrs. Jones, Mr. Oliver, Mr. Garvey, Mr. Madden, Mrs. Adrianopoli, Mrs. Tobin and Mrs. Walther

TIME MEETING BEGAN:
7:30 p.m.

Pledge of Allegiance

Public Comments

Trustee Comments.

Minutes.
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The minutes of October 18, 2005 be approved.
Approved with one abstention (Mrs. Jonen).

Hanover Park Branch Library.
Mr. Oliver gave a report on the current status of the Hanover Park Branch Library project.

• work is progressing well except that a delay by ComEd in moving the power lines has put the schedule behind by several weeks. It will also result in extra costs estimated to be around $40,000.00.
• the IT bids were received today and they are in line with the budget. Approval of the low bid is scheduled for December.
• a listing of change orders to date was presented. The change orders are in line with the amount budgeted.
• the major concern at this time is the asphalt. With the change in weather this project has not been completed to date.
• the overall schedule still is for a move to take place in April, 2006. It is hoped that some additional time can be gained in the coming months.

Audit Report.
Judy Walther of the firm of McClure Inserra and Company attended to review the 2004-2005 financial statements and management letter. She did mention that the Library because of late tax receipts has had to borrow from its Working Cash Fund in order to cover operating expenses. Such borrowing needs to be approved by a formal resolution. She then went through the audit highlighting matters such as investments, current reserves, finances and other matters. Mr. Hetzer asked that she provide information on: a) cost for certification by the Government Finance Association Office and b) the cost of a study on having a chief financial officer.

She then turned to the management letter. The letter praised the library staff and noted only one concern, that a building remodeling project of around $30,000.00 was split into several parts but could have been combined and then bid out. Mr. Hetzer asked if there is a requirement to rebid the audit services every three years. There is no requirement but the Board has rebid auditing services several times and has selected different auditors. The last time that auditing services were bid was in the year 2000 for the 2001 audit.

Extension Services.
Mrs. Adrianopoli and Mrs. Tobin gave a detailed report on the two branch libraries.

Director’s Report.
The Director’s Report covering reciprocal borrowing, income history and the Korean Friends of the Library was discussed.

Other Staff Matters.
The Training Report was reviewed. Mr. Hetzer asked about positive comments from the public about staff members and how they were handled. Mrs. Jones explained the process on how staff was informed about comments.

NSLS Report.

Personnel Committee Report.
A Library Director Evaluation process report was distributed. Mrs. Jonen recommended two changes:
- Section A #3 be rephrased to: Ensures proper maintenance of library buildings.
- Section A #4 be deleted.

It was moved by Mrs. Jonen that:
The director’s evaluation as amended be approved.
Motion passed unanimously.

This evaluation will go into effect for the 2006-2007 fiscal year.

Treasurer’s Report.
Mr. Lucas reported that tax receipts have been good but we will not have a full picture of this half of the fiscal year until December. There is still a healthy cash reserve that has assisted the library greatly since tax receipts have been delayed.

Employee Background Checks.
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The employee background check matter be taken off the table.
Motion passed unanimously.

It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The employee background check policy be approved effective January 1, 2006.
Motion passed unanimously.

Secretary’s Title.
The Board agreed that the Secretary’s new title is Vice-President/Secretary.

Clearbrook Meeting Room Request.
It was moved by Mr. Frankel and seconded by Mrs. Jonen that:
Clearbrook be approved for the full use of the Rasmussen Room on December 12th.
Motion passed unanimously.

Art in Library.
Mrs. Scott noted that there is another prominent artist in our community, Ed Cook, who is renowned for his miniatures. She showed several examples of his work. It would be good if the Library could acquire some of his art for permanent display in the Library. This matter will be discussed further at the December meeting.

Schaumburg TIF Report.
Mr. Radley attended the TIF meeting at the Village of Schaumburg earlier today and distributed information for some of the plans for this central part of the Village. There are several new developments going in. The most notable is a large complex at the northwest corner of Roselle and Schaumburg Roads. As far as tax revenues have been concerned, many of these properties will go onto the tax roles in 2010.

Mr. Hetzer asked if letters have been sent requesting that the villages give the Library impact fees. Mr. Lyons said that he will work on that matter.

Adjournment.
It was moved by Mr. Hetzer and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.

Time of Adjournment.
9:03 p.m.