LOCATION: Conference Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Hetzer, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mr. Radley (arrived 7:40 p.m.) and Mrs. Scott
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Mr. Madden, Mr. Oliver, Mr. Peterson, Mrs. Adrianopoli, Mr. Garvey, Mrs. Alessio, Mrs. Jones, and Mr. Hanrath
TIME MEETING BEGAN:
7:30 p.m.
Pledge of Allegiance
Public Comments
Amy Alessio, the teen service librarian, asked to speak to the Board about the Lifetime Achievement Award that Mike Madden has received from the North Suburban Library System. She mentioned that she was the person who nominated him for this award and she outlined the reasons for her nomination.
Trustee Comments.
Mr. Frankel congratulated Mr. Madden for winning this award and other Board members also gave their support. Mrs. Jonen and Mr. Lyons said that they plan to attend the Awards Banquet on March 17th.
Mr. Hetzer referred to a paper outlining his request that the Board consider hiring both a Deputy Director and a Chief Financial Officer. He asked that the Personnel Committee investigate these requests for funding. (At this point Mr. Radley entered the meeting)
Mr. Hetzer also asked that the May 15th Board Meeting be held at the new Hanover Park Branch Library. Everyone agreed to have the meeting at the new facility.
Minutes.
It was moved by Mr. Lucas and seconded by Mr. Hetzer that:
The minutes of January 16, 2006 be approved.
Motion passed unanimously.
Hanover Park Branch Library.
Mr. Oliver gave a detailed report on the status of the new Hanover Park Branch Library. The building is being constructed on time and the library should be occupied in April.
It was moved by Mr. Lucas and seconded by Mr. Frankel that:
Payment #6 to the general contractor for $338,989.00 be approved..
Roll call vote:
Mr. Hetzer Yes
Mrs. Lucas Yes
Mrs. Jonen Yes
Mrs. Scott Yes
Mr. Frankel Yes
Mr. Radley Yes
Mr. Lyons Yes
Bids are going out for landscaping and that contract will be awarded at the March Board meeting. The moving contract will not be bid but proposals are being analyzed. It was also reported that the new branch will be open until 9:00 p.m. instead of 8:00 p.m. Additional help for the increased hours as well as some other additional support help has been budgeted in this fiscal year. The new branch will have a very extensive closed security camera system in place.
Staff Reports.
A report from Youth Services was distributed and discussed. Other matters covered were: the new teen mural, the director’s report, and statistics. Board members were given access to the Staff Intranet which contains a number of policy manuals. Mr. Hetzer asked if the future director’s review could be mounted on the Staff Intranet and Mr. Madden said that would be done. Mr. Lyons noted that he did receive a call from a nonresident who was concerned about the new DVD’s policy.
The new computerized staff performance evaluation report as well as the background check procedures for new employees was discussed. It was suggested that the new staff performance evaluation should be copyrighted.
As far as the fingerprinting procedures are concerned, Mr. Hetzer said that he was troubled that the procedures allowed employees to return the fingerprinting card to the library. Mr. Madden said that he will get additional information on this procedure but felt that staff is following those steps recommended by the Schaumburg Police Department.
NSLS Report.
Mr. Lyons was away for the January NSLS meeting. He did discuss the recent decreases from the State in the System budgets as well as the NSLS Awards Dinner.
Treasurer’s Report.
Mr. Lucas reported that the projections have been updated and it is now clear that the Library will have a surplus this fiscal year, perhaps as large as $500,000.00. The Library is in very good financial shape.
Proposals for Financial Auditing Services.
Staff is presently seeking proposals for auditing services. The proposal information was distributed to the Board.
Naming of Hanover Park Branch Library Meeting Room.
It was moved by Mr. Hetzer and seconded by Mrs. Jonen that:
The meeting room in the new Hanover Park Branch Library be named in honor of former mayor Sonya Crawshaw.
Motion passed unanimously.
Executive Session.
It was moved by Mr. Hetzer and seconded by Mrs. Jonen at 8:20 p.m. that:
The Board go into Executive Session for the annual review of the Library Director.
Roll call vote:
Mr. Hetzer Yes
Mrs. Lucas Yes
Mrs. Jonen Yes
Mrs. Scott Yes
Mr. Frankel Yes
Mr. Radley Yes
Mr. Lyons Yes
It was moved by Mr. Hetzer and seconded by Mr. Lucas at 8:55 p.m. that:
The Board leave Executive Session.
Roll call vote:
Mr. Hetzer Yes
Mrs. Lucas Yes
Mrs. Jonen Yes
Mrs. Scott Yes
Mr. Frankel Yes
Mr. Radley Yes
Mr. Lyons Yes
It was moved by Mrs. Jonen and seconded by Mrs. Scott that:
Mr. Madden receive a 2.86% raise as shown on the attached exhibit.
Roll call vote:
Mr. Hetzer Yes
Mrs. Lucas Yes
Mrs. Jonen Yes
Mrs. Scott Yes
Mr. Frankel Yes
Mr. Radley Yes
Mr. Lyons Yes
For the 2006-2007 fiscal year, Mike Madden will prepare an outline with sample goals for the director’s evaluation process. The Board will review that process. The Board also set a date for a Library goal setting meeting to be held on Sunday, April 23rd from 1:30 until 5:00 p.m.
Adjournment.
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The meeting end.
Motion passed unanimously.
Time of Adjournment.
9:08 p.m.