LOCATION: Conference Room

BOARD MEMBERS PRESENT: Mr. Hetzer, Mr. Lyons, and Mrs. Scott

BOARD MEMBERS ABSENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas and Mr. Radley

OTHERS PRESENT: Mr. Madden, Mr. Oliver, Ms. Teasdale and Mr. Hanrath

TIME MEETING BEGAN:
7:30 p.m.

The Board lacked a quorum of four members so items approved will have to be approved again at the April Board meeting.

Pledge of Allegiance

Public Comments
None.

Trustee Comments.
None.

Approval of Minutes.
It was moved by Mr. Hetzer and seconded by Mrs. Scott that:
The minutes of February 20, 2006 be approved.
Motion passed unanimously.

Director’s Report.
Most of the discussion was about the summer concert series and the packet that had been mailed out to local businesses in an attempt to get financial support of different concerts. Mr. Hetzer had several suggestions: send out a reminder to those businesses that have not responded, give more information in the letter on the number who will see the advertisements in the concert brochure and send out the packet to local politicians in addition to the businesses. Mrs. Scott noted that there are also some children’s programs that are a part of the summer concert series and those programs were not included in the funding packet. She suggested that they be included in the future because there may be businesses who would be more interested in funding a children’s program.

NSLS Representative.
Mr. Lyons mentioned that there was no February NSLS meeting. However, on last Friday evening the annual NSLS Awards Dinner was held and Mike Madden received the NSLS Lifetime Achievement Award. Mr. Lyons then read Illinois House Resolution #960 sponsored by Terry Parke, Paul Froehlich and Suzanne Bassi honoring Mike Madden (See Appendix A).

Treasurer’s Report.
There was no Treasurer’s Report.

Hanover Park Branch Library.
Anthony Oliver gave an update on the Hanover Park Branch Library. The move from the old library to the new one will take place on April 12th and 13th. The new branch should open on April 19th and have a Grand Opening on May 6th. The project will be a little under budget. Today eleven bids for landscaping were opened ranging from $22,393.00 to a high of $38,583.00 plus alternate bids ranging from $800.00 to $6,800.00. These bids are being studied and references are being checked.
Mr. Lyons noted that the landscaping bid does not include any plantings for the enclosed sculpture garden at the branch. Mrs. Scott suggested that a Garden Club might be interested in assisting with plantings for the sculpture garden.

It was moved by Mr. Hetzer and seconded by Mrs. Scott that:
Approval be given for the awarding of a landscaping contract not to exceed $26,000.00. This award needs to be confirmed when the entire Board meets in April.
Motion approved.

Mr. Oliver noted that pay request #7 for $235,039.00 needs to be approved at the next Board meeting. He also reviewed current change orders. Mr. Lyons asked about the moving contract. One company Hallett Movers bid $6,785.00 for the move. Mr. Hetzer also asked if signs are up at the old branch announcing the closing and move. Those signs are not up at this time but will be up soon.

It was moved by Mr. Hetzer and seconded by Mrs. Scott that:
An intergovernmental agreement with the Village of Hanover Park be approved subject to Board confirmation in April.
Motion passed.

The purpose of this intergovernmental agreement is to accept a Village of Hanover Park donation of $50,000.00 for support of the new meeting room at the branch library.

Death of Mayor Bock.
Mr. Lyons reported that he attended the wake for Mayor Bock. He suggested that it might be appropriate to honor the mayor with the naming of a room at the new Hanover Park Branch Library. Mr. Hetzer said that the Library needs to be careful in naming rooms and be sure that the person has made some major contributions to the Library. He questioned whether Mayor Bock has made any significant contributions to the Library. Mr. Madden noted that Mayor Crawshaw was very instrumental in the forming and support of the branch and it is good that the meeting room is being named after her. Mr. Lyons said that he would like to explore this matter further.

Art.
Mrs. Scott reported that she has seen a giraffe costing $1,000 that would look great in the Hoffman Estates Branch Library. She and Barbara Adrianopoli will look at the artwork to determine if it would be an appropriate addition for the branch.

Employees 40th Anniversary.
Mr. Hetzer noted that a number of library employees are approaching their 40th anniversary and it would be good if a special plaque was prepared honoring each one of them. There will be an Awards Luncheon on Thursday, November 9th where service awards will be given.

Teen Mural.
Mr. Lyons then reported on the new teen mural and how wonderful the dedication ceremony was. The teens responsible for the mural, their families and the art teachers were all there.

Adjournment.
It was moved by Mr. Hetzer and seconded by Mrs. Scott that:
The meeting adjourn.

Motion passed unanimously.

Time Meeting Adjourned.
8:15 p.m.