LOCATION: Hanover Park Branch Library

BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Hetzer, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mr. Radley and Mrs. Scott

BOARD MEMBERS ABSENT: None

OTHERS PRESENT: Mr. Madden, Mrs. Miller, Mrs. Craig, Ms. Teasdale, Mr. Hanrath, Mrs. Adrianopoli and Mrs. Tobin

TIME MEETING BEGAN:
7:30 p.m.

Pledge of Allegiance

Public Comments
Sherry Craig, Hanover Park Village Clerk, spoke to the Board about how pleased she personally is with the new Hanover Park Branch Library. She mentioned that Village Board members along with many members of the public have expressed their appreciation for this new facility. She mentioned that the facility is beautiful and an important addition to the community. Mr. Lyons thanked her for her comments.

(The Board then took a break to see how the security system at the new branch operates.)

Trustee Comments.
Mr. Hetzer then said he felt it is important for the Board to re-examine legal fees and the agreement with the present library attorney. He feels that other legal firms should be examined. He also asked that one of the fall meetings be held at the Hoffman Estates Branch Library. Mr. Lyons asked Mr. Madden to check the appointments to the Ethics Commission to see if any terms have expired.

Minutes.
Mr. Hetzer said that the April minutes in the Treasurer’s report section need to be modified. He did not mention American Freedom Funds but wanted the Harris Bank Money Market account compared to the Illinois Funds.

It was moved by Mr. Lucas and seconded by Mr. Radley that:
The minutes be approved with this change.
Motion passed unanimously.

Staff Reports.
A report on teen services was discussed. Mr. Lyons asked about the gaming programs and Mrs. Tobin gave an overview of how that program operated. Mr. Hetzer asked about the current balance in the Art Fund and Mr. Madden said that he would give information on that in next month’s Director’s report. Mr. Madden reported that the Library has purchased three more paintings by Martyl. Mr. Madden also reported that the May book sale netted $2,549. Mr. Hetzer asked that a report on book sales be prepared. Mr. Lyons noted that he attended the PLA Conference in Boston but personally paid for his transportation and hotel costs. The Library did pay for his registration and one meal.

NSLS Representative.
Mr. Lyons reported that he is on the NSLS Nominating Committee. He also told the Board that he could no longer continue as the NSLS representative because of other commitments. He recommended Mrs. Scott for NSLS representative.

It was moved by Mr. Frankel and seconded by Mrs. Jonen that:
Mrs. Scott be the NSLS Representative.
Motion passed unanimously.

Plan of Service Committee.
Mr. Frankel directed the Board to the reports on the annual planning retreat prepared by Miriam Pollack. The priorities for 2006-2007 are fairly clear and it is important that the Board and staff outline exactly the objectives that need to be achieved in order to accomplish the goals that are outlined.

Facility and Equipment Committee.
Mr. Radley reported that the committee met last Friday evening. The first thing the committee did was thoroughly review the computer budget and also examine long range capital computer costs. Mr. Lucas noted that the budget sheet does not add up properly and still needs to be revised. A separate report on security costs was requested by the committee and that report was distributed. One concern that the committee had was that the present computer virus program is passive and that a more aggressive system is needed.
Utilities were then discussed. The biggest concern is the potential ComEd rate hike which is likely to happen this fall. Another concern of the committee was long range capital costs, especially the RFID system. Mr. Lucas noted that as the building ages more and more items may need to be replaced, especially carpeting and the circulation desk. Mr. Frankel mentioned that additional public or staff space exists in the basement and that area could be remodeled in the future. The committee also discussed placing a library logo and name on library vans and decided that three vans (maintenance, extension and the general one) would have library logo information painted on the sides. The committee would like the logo, the name of the library and the web address painted on the vans.

Treasurer’s Report.
Mr. Lucas has reviewed financial statements and feels that a surplus of at least $600,000.00 will occur this fiscal year. It was also requested that interest rates on investments be re-examined.

Hanover Park Branch Library.
The Grand Opening on May 6th was a real success. Almost everything on the punch list has been completed. Some landscaping still needs to be put in place and the bicycle rack has not been delivered yet. Staff is receiving training on the heating air conditioning system. There has been a delay in making many of the payments for two reasons: 1) not all warrants have been submitted and 2) payments on some items could not be completed until all punch list issues were resolved.

It was also mentioned that Mr. Oliver is examining the water problems at the Hoffman Estates Branch Library and those problems seem to be caused mainly by a high water table.

Art at Hanover Park Branch Library.
Mrs. Miller spoke to the Board about the Italian sculpture firm of Livio de Marchi. They do wooden pieces that she feels would be excellent in the Hanover Park Branch Library. She distributed several catalogs. Mr. Lucas recommended that three sculpture works be selected from the catalog and that HP users vote on the one they prefer.

Illinois Institute of Art.
It was moved by Mrs. Jonen and seconded by Mr. Lucas that:
A May 27th meeting using both Rasmussen rooms by the Illinois Institute of Art be approved. Mr. Hetzer questioned whether this is a profit organization and as such not eligible. Mr. Madden said that most educational institutions (not including preschools) have been considered non-profit.
Motion passed unanimously.

Executive Session.
It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
The Board enter executive session at 8:34 for the purpose of discussing executive minutes.
Roll call vote:
  Mr. Hetzer     Yes
  Mr. Lucas     Yes
  Mr. Radley     Yes
  Mrs. Jonen     Yes
  Mr. Frankel     Yes
  Mrs. Scott     Yes
  Mr. Lyons     Yes
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The Board leave executive session at 8:38.
Roll call vote:
  Mr. Hetzer     Yes
  Mr. Lucas     Yes
  Mr. Radley     Yes
  Mrs. Jonen     Yes
  Mr. Frankel     Yes
  Mrs. Scott     Yes
  Mr. Lyons     Yes

It was moved by Mr. Lucas and seconded by Mr. Radley that:
The Executive minutes of May 15, 2006 be approved.
Motion passed unanimously.

Adjournment.
It was moved by Mr. Hetzer and seconded by Mrs. Jonen that:
The meeting adjourn.

Motion passed unanimously.

Time of Adjournment.
8:38 p.m.