LOCATION: Central Library Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Hetzer, Mr. Lucas, Mr. Lyons, Mr. Radley and Mrs. Scott

BOARD MEMBERS ABSENT: Mrs. Jonen

OTHERS PRESENT: Mr. Madden, Mrs. Miller, Ms. Teasdale, Mr. Garvey, Mrs. Jones, Mr. Bridges and Mrs. Adrianopoli

TIME MEETING BEGAN:
7:30 p.m.

Pledge of Allegiance

Public Comments
Mr. Garvey expressed concern about the crumbling concrete on the building on the north and west sides. Mr. Lyons and Mr. Frankel noted that they too have noticed this problem. Mr. Madden said that there were several attempt to correct the problem with patches in the previous years. In the 2006-2007 budget there is a special allocation for what is hoped to be a more permanent solution.

Mr. Lyons said that he noted a lot of gum on the sidewalks. Mr. Madden said that we do power wash the sidewalks and the library owns the equipment. However, we are reluctant to do it too often since power washing can weaken the concrete.

Trustee Comments.
Mr. Frankel mentioned that he attended several concerts and he was approached by a member of the Ray Graham Society who thanked the Board for their support of programs that disabled adults could attend. Many of their members regularly come to the concerts and movie programs.

Mr. Lyons noted that he was in the Library the other day and when he walked around he was very pleased about the number of successful programs going on including a puppet show, a story hour, a craft program and a drama class. He also said that he received several calls from the public supporting the raise given to staff.

Mrs. Scott said that one thing she would like to see this year is more sharing of experiences about library programs and services. She also thanked the other Board members for their support of her as Board President. She would like to see a stronger Board this year where the members work closer together. She also feels that out of respect to the public and staff attending Board meetings that verbal confrontations between Board members should not occur in public sessions. If such confrontations are necessary, she feels that it would be best if they occurred in executive sessions.

Minutes.
It was moved by Mr. Lucas and seconded by Mr. Hetzer that:
The minutes of June 19, 2006 be approved with one correction:
seven rather than six new members were appointed to the NSLS Board.
Motion passed unanimously.

Staff Reports.
This month Mike Madden issued a report on staff involvement with local as well as state and national committees. Statistics were also reviewed. Invitations to the picnic were distributed. It was mentioned that Amy Alessio, our teen librarian, appears on the cover of the latest Illinois Libraries. There was a discussion about Illinois Library Association memberships and Mr. Lucas asked that the records be checked to see which Board members belong to ILA.

Amy Alessio is receiving the Davis Award from the Illinois Library Association. Mr. Hetzer recommended that the Board pass a resolution honoring her. He also was impressed by the staff involvement on various boards and committees. Mrs. Scott said that she was happy about the new grants received. She also had picked up a colored postcard she found at Starbucks promoting a current exhibit at the library. She mentioned that she recently was at the train station and was pleased to see the use of the Library’s book collection. She then asked about the summer van program and Melissa Jones reported that fifty different sites were visited this summer and that the program has been very successful.

NSLS Representative.
Mrs. Scott reported that there was no NSLS meeting.

Committee Appointments for 2006-2007.
Mrs. Scott asked that Board members let her know about any committees that they have special interest in.

Treasurer’s Report.
Mr. Lucas reported that the fiscal year has ended although there are still bills to be charged. After all charges are completed, he estimated that there will be a fund balance in excess of $800,000.00 and an overall accumulated balance of over $10,500,000.00. Mr. Hetzer asked about the review of the callable bonds and whether some can be retired early and reinvested at higher rates. Mr. Madden said that he met with the financial consultant last week and both the financial study and a review of the callable bonds will be presented in September. It was asked if the review of the callable bonds could be done for the August Board meeting.

Hanover Park.
Mr. Madden distributed a report on bills still needed to be paid for the Hanover Park project. Mr. Hetzer asked about the three different unpaid bills relating to the wiring in the branch. Mr. Madden said that some of the wiring was not done according to the specifications and needed to be redone. Once a final check is done to ensure that everything is correct, then the wiring bills will be paid. Mr. Lucas asked how Fridays are working out at Hanover Park. Mrs. Adrianopoli said that the first Friday open was slow but since then it has been busy.

There was then a discussion about the bill submitted by Anthony Oliver for services for the month of May. Mr. Lyons explained that this month was not a part of the amended contract with Mr. Oliver but that he had done considerable work during May completing the project. Mr. Hetzer recommended that the additional $10,750.00 requested be paid because of the additional work completed.

It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
A payment of $10,750.00 be made to Anthony Oliver for project work during the month of May, 2006.
Roll call vote:
  Mr. Lyons     Yes
  Mr. Radley     Yes
  Mr. Frankel     Yes
  Mr. Lucas     Yes
  Mr. Hetzer     Yes
  Mrs. Scott     Yes


The Board asked that a letter be sent to Mr. Oliver explaining this decision and noting that the contract will not be extended past May 31, 2006.

Mrs. Scott mentioned that she had visited the old Hanover Park Branch Library and noted that the electricity and air conditioning were still operating. Mr. Madden said that the Library is no longer paying any electric bills for that facility. Mrs. Adrianopoli then mentioned that the other day there was an automobile accident on Irving Park and one of the cars came up on the Library’s lawn and almost hit our new sign. No one was hurt in the accident and there is no damage to library property.

Hoffman Estates Branch.
Mr. Oliver did do some complimentary work at the Hoffman Estates Branch Library in trying to determine the cause of some leaks at that facility. He sent a letter stating that he would proceed with that study at a charge of $130.00 per hour. The Board discussed this proposal and felt that additional information was needed: a) a written report on his findings to date, b) a more detailed report on what steps are needed in order to proceed and c) an estimate of the exact number of hours needed to complete this project.

It was also suggested that the Village of Hoffman Estates may be helpful at recommending how the Library should proceed with this matter.

Tentative Budget for 2006-2007.
It was moved by Mr. Lucas and seconded by Mr. Lyons that:
The tentative budget for 2006-2007 be approved.
Roll call vote:
  Mr. Lyons     Yes
  Mr. Radley     Yes
  Mr. Frankel     Yes
  Mr. Lucas     Yes
  Mr. Hetzer     Abstain
  Mrs. Scott     Yes

Board Meetings for 2006-2007.
Next month the Board is meeting at the Hoffman Estates Branch Library. Mr. Hetzer had sent a request that six Board meetings next year be held at branches. Mr. Lucas felt that this would be too confusing and that one meeting a year at each branch would be better. Mr. Frankel noted that the Central Library is the main library and it is appropriate that most Board meeting be held there. There was continued discussion on this matter and it was finally determined that nine meetings would be held at the Central Library and three meetings would be held at the branches.

There was then a discussion about which day is best for Board meetings. Mr. Radley said that Mondays are a problem for him. After some discussion, it was determined that the third Tuesday might be a better day to meet. Mike Madden will check with Ruth Jonen to see if this evening works for her. After Ruth is contacted, the Board President and the Director will prepare a meeting schedule for 2006-2007.

Request From Schaumburg Athletic Association.
It was moved by Mr. Lyons and seconded by Mr. Hetzer that:
The use of the entire Rasmussen Room by the SAA on July 31st be approved.
Motion passed unanimously.

Mr. Hetzer then asked about the revised guidelines for meeting room use and the status of those guidelines. Ms. Teasdale said a draft is almost completed and it should come to the Board in September. Mr. Hetzer asked that requiring a 501(c) 3 status be considered for groups meeting in the library. Mr. Madden said that such a requirement could result in some significant issues since most clubs and ethnic groups would not have that status.

Adjournment.
It was moved by Mr. Hetzer and seconded by Mr. Frankel that:
The meeting adjourn.
Motion passed unanimously.

Time Meeting Adjourned.
8:45 p.m.