LOCATION: Conference Room, Central Library

BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Hetzer, Mrs. Jonen, Mr. Lucas and Mr. Lyons

BOARD MEMBERS ABSENT: Mr. Radley and Mrs. Scott

OTHERS PRESENT: Mr. Rocke, Mr. LeFevre, Mrs. Miller, Mr. Hanrath, Mr. Madden, Mrs. Jones, Mr. Kierna, Mrs. Adrianopoli, Mr. Rankens and a group of parents who home school their children

TIME MEETING BEGAN:
7:30 p.m.

Pledge of Allegiance

Public Comments
A home school parent gave a sheet to the Board entitled “Homeschool Request.” It outlined several requests including librarian assistance, communication, curriculum and other matters. Mr. Lucas asked the group if they had met with staff to discuss their suggestions. They had not met with staff and Mrs. Jonen said that this would be the first step in implementing any additions and that it would be very inappropriate for the Board to deal directly with some of the requests for materials and services outlined. Mr. Lyons mentioned that a report on home school services had been prepared by the Director of Youth Services and he asked if the parent were aware of that report. They were not aware of the report so it was determined that copies would be made and distributed to those attending the meeting tonight. It was decided that it would be best for home schooling parents to meet with the Director of Youth Services to review various requests. Mrs. Jones added that a number of the items requested already exist and are available for home schooling parents.

Trustee Comments.
Mr. Hetzer asked that the Board contact Mr. Crespo, the new state representative and he suggested that a tour of the library be made available. Mr. Lyons said that this already has been done and it would be best to invite all of our state legislators to a brunch or other meetings. He will look into possible dates.

Minutes.
It was moved by Mr. Lucas and seconded by Mr. Lyons that:
The minutes of October 17, 2006 be approved.
Motion was approved unanimously.

It was moved by Mr. Hetzer and seconded by Mrs. Jonen that:
The executive minutes of September 19, 2006 be approved.
Motion was approved unanimously.

Request for Friendship Village.
Mr. Ray Rocke of RB Enterprises reported to the Board that Friendship Village is in the process of a major building project and as a result does not have adequate parking for their staff. As the project advances, there will be even fewer parking spaces available. They need parking for 200 cars and they wondered if the Library would lease out 89 parking spaces. Mr. Frankel said that would not be possible to give up that many parking spaces, especially at night and on weekends.

Mr. Rocke said even 20 spaces would be helpful and they could limit the use to daytime hours during weekdays. He then explained what controls would be used. The Board agreed to look into the matter further and requested that the library director look at the impact of providing 20 spaces in the far north parking lot. Mr. Rocke also requested a site plan.

Update Report on Library Investments.
Mr. Rankens then distributed a report on investments. Investments at lower interest rates had been sold and the resulting funds were reinvested at higher rates. The weighted average of the new investments is 5.42%. Mr. Rankens also noted that the distribution of the investments has been done in light of the Library’s expected use of reserve funds.

Auditor’s Report.
Mr. LeFevre of the firm of Sikich presented the audit report for the 2005-2006 fiscal year. He reported that there were no management recommendations for the library. He noted that this is very unusual for an audit report and that in his fifteen years with the company this is the first time that he has issued a report without recommendations. Mr. Lucas said that he thought that he had a page missing from the report and is very pleased that there are no management recommendations. Mr. LeFevre commented that the fiscal procedures followed by the Library are outstanding and that Debbie Nawrocki, the Library’s accountant, has done an especially good job. And in addition he had no items that needed to be rebalanced. The auditor then reviewed highlights in the report.

Extension Department Report.
Mr. Kierna, the staff member who runs the Library’s genealogy programs, outlined the various services that are provided. A report on these services also had been distributed.

Director’s Report.
Mr. Madden had distributed a review on incidents reports in the library as well as the names of the staff members who received services and other special awards.

NSLS Representative.
No report.

Resolution for Terry Parke.
It was moved by Mr. Frankel and seconded by Mr. Hetzer that:
A resolution honoring State Representative Terry Parke be prepared.
Motion passed unanimously.

Treasurer’s Report.
Mr. Lucas reported that receipts for this fiscal year have been very early and also have been very healthy. If receipts and expenditures continue as projected, this fiscal year should end with a surplus. He also commented upon the Hennen report just published in American Libraries. He noted that the Hennen statistics are limited and do not include any electronic numbers.

Mr. Hetzer asked about the monthly charge for Survey Monkey. This is for software that allows the library to conduct surveys with staff or members of the general public.

Open Issues.
Two open issues to be resolved were identified: 1) services to home schoolers and 2) the leakage problem at the Hoffman Estates Branch Library. Mr. Lyons reported that there are still some leaking problems at the branch. Mrs. Adrianopoli noted that there are still some problems and that additional steps are being explored for resolving the problems.

Meetings for Staff From School District #54.
It was moved by Mrs. Jonen and seconded by Mr. Lyons that:
The entire Rasmussen Room be made available for in-service training for School District #54 on January 11, January 24 and March 1.
Motion passed unanimously.

Adjournment.
It was moved by Mr. Hetzer and seconded by Mr. Lyons that:
The meeting adjourn.
Motion passed unanimously.

Time of Adjournment.
9:18 p.m.