LOCATION: Hanover Park Branch Library

BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mr. Radley and Mrs. Scott

BOARD MEMBERS ABSENT: Mr. Hetzer

OTHERS PRESENT: Mr. Madden, Mrs. Miller, Ms. Nelson, Mrs. Jones, Mr. Sesso, Mrs. Tobin, Mr. Dasakis, Mr. Hanrath and Ms. Teasdale

TIME MEETING BEGAN:
7:30 p.m.

Pledge of Allegiance

Public Comments
Mrs. Miller believes that the Ethics Ordinance does not allow a forum of Library Board candidates to appear within the Library. There will be forums in the Library and she feels that it would be unfortunate if Library Board candidates could not participate. It was requested that an opinion on this matter be obtained from the Library’s attorney.
Mr. Dasakis expressed his interest in running the Library’s café. If and when the Board is looking for a café operator, he would be very interested.

Trustee Comments.
Mrs. Scott mentioned that she was planning to attend the November Board meeting but she became ill with the flu.

Staff Reports.
Mr. Madden reviewed his monthly report. There then was a discussion about statistics. Mr. Lyons requested a breakdown of the reciprocal borrowing statistics, especially reciprocal borrowing at the two branches.

NSLS Representative.
No report.

Bylaws Committee.
Mrs. Scott appointed Mr. Lyons (chair), Mrs. Jonen and Mrs. Scott to the Bylaws Committee. They will review Mr. Hetzer’s request for changing the term for the Board President.

Treasurer’s Report.
Mr. Lucas reviewed financial statements, noting that the Library is in very good financial condition this fiscal year. He also projects that there will be a surplus of at least $300,000.00.
There was then a discussion about electricity bills and how the rate increase will be handled. Mr. Madden explained that he had been studying buying our electricity from out of state. He explained the contract and process. The Board recommended that a contract for out of state electricity be signed. Mr. Frankel asked that we study what the increased electricity costs will be and budget appropriately. Mrs. Scott and Mr. Lyons then asked questions about our other utilities and when those utilities were reviewed. Mr. Madden gave an update.

Home Schooling.
Mr. Lyons asked for an update on the home schooling issue. Mrs. Jones reviewed what is happening and said that there will soon be a meeting between her and representatives of the home schooling group. Also, there is a teacher’s open house at the library in August and home schooling parents will also be invited that month to an open house.

Request for An Extension of the Café Lease.
The Board had received a letter from Mr. Philippas, the present renter of the Library Café. The lease is scheduled to expire on February 28, 2009. He requested a ten year extension. A statement on this matter from Mr. Hetzer was distributed. Mrs. Jonen asked about the present lease and whether an extension was permitted. Mr. Lucas noted that the original purpose of this café is for it to be an amenity for our patrons and staff, not necessarily a money maker. Mr. Radley asked whether consideration had been given to using vending machines in the area. Mr. Lyons noted that in the past there was some interest by a number of vendors in running this café although many of them had limited food experience. Mr. Frankel thought that the request is premature and that consideration should be given in about a year.
Mrs. Jonen reviewed some of the special considerations that needed to be followed in the operation of the library café. One factor is the number of hours opened. Other important factors relate to delivery and waste removal. Mr. Dasakis noted that Sunday seems to be the busiest day for the café and that he has ideas on how to make it a destination. Mrs. Scott asked that this item remain on the unfinished agenda and be reviewed again in the future.

Trustee Election.
Mr. Madden handed out the information that is being distributed to anyone interested in running for the Library Board. Three positions will be vacant (Mrs. Jonen, Mr. Lucas and Mr. Radley). Mr. Lucas had reported that he will not run again.

Resolution for State Representative Terry Parke.
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
A resolution honoring Terry Parke be approved.
Motion passed unanimously.
Mr. Lyons will ask Mr. Parke if he can attend the January Board meeting.

Meeting With Legislators.
Mr. Lyons suggested a number of dates for a meeting with our State Legislators. The first choice is January 16th and the second choice is February 1st. The meeting will consist of a library tour followed by lunch. Mr. Radley suggested that it would also be nice to invite the Secretary of State. Mr. Lyons will contact the legislators to see if they are available.

Hoffman Estates Branch Library.
The Board discussed the email from the Hoffman Estate Village Engineer on the water problems at the Hoffman Estates Branch Library. Mr. Lyons asked that the Engineer be contacted to see how we should proceed if the water is coming from the ground beneath the building.

Illinois Library Reporter.
Mrs. Scott highlighted several news matters in the current issue of the ILA Reporter. The Board mentioned that they would like to visit the Naperville Public Library and it would be good to have a tour in 2007.

Anniversary.
Mr. Madden was then asked to leave the room for the following discussion. Mr. Lucas noted that October, 2007 will be the 40th anniversary of Mike Madden as director of the Library. He recommended an October 8th reception at the Library. He also recommended the transferring of $10,000.00 for a public reception. According to our lawyer, this is permissible as long as money is not used for a gift. Mr. Lucas had reviewed this matter with the accountant.

It was moved by Mr. Lucas and seconded by Mrs. Jonen that:
$10,000.00 be budgeted for a 40th Anniversary Celebration.
Roll call vote:
     Mr. Radley   Yes
     Mr. Lucas   Yes
     Mr. Frankel   Yes
     Mrs. Jonen   Yes
     Mr. Lyons   Yes
     Mrs. Scott   Yes

Mr. Lucas reported that he had discussed this matter with Mr. Hetzer and he also approved the concept.

Adjournment.
It was moved by Mr. Lyons and seconded by Mr. Radley that:
The meeting adjourn.
Motion passed unanimously.

Time of Adjournment.
8:33 p.m.