LOCATION: Central Library
BOARD MEMBERS PRESENT: Mr. Frankel, Mr. Hetzer, Mrs. Jonen, Mr. Lucas, Mr. Lyons, Mr. Radley and Mrs. Scott
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Mr. Madden, Mrs. Adrianopoli, Mr. Peterson, Mr. Musni, Mrs. Jones, Ms. Nelson, Mrs. Miller, Mr. Miller, Mrs. Napier, Ms. Teasdale, Mr. Hanrath and Mr. Kiefer
TIME MEETING BEGAN:
7:30 p.m.
Staff Presentation on My Space and Internet Safety.
Before the Board meeting started at 7:00 p.m., Amy Alessio, the teen librarian, and Melissa Jones, Director of Youth Services, gave a presentation on My Space and Internet Safety.
Pledge of Allegiance
Public Comments.
Mr. Miller announced that Debby Miller is the winner of the North Suburban Library System’s Lifetime Achievement Award. Mrs. Miller reported that the reception for Mike Madden and other staff with forty years of service will be on either October 8th or 9th. Punch and cake will be served and the cost will be nominal. She has also obtained outside funding for this so no taxpayer money will be used.
Trustee Comments.
Mr. Frankel stated his concern that Ms. Boyer was removed from the ballot for something so trivial as not numbering her pages. He is very concerned that the library Board must remain non-partisan and that he feels there is political motivation behind the objections against Ms. Boyer and the 2005 objections against Mrs. Miller.
He is also concerned about some of the statements made by Board candidates to the newspapers and the fact that many of them are untrue. Misinformation on staff raises has been given as well as misinformation on other issues. Another concern is that he does not see the café as a “money maker.” It is a service to the public and its potential as a revenue source is unrealistic.
Mr. Lyons then spoke about the Illinois Library Association’s Legislative Day on April 19th and the American Library Association’s Legislative Days in May.
Mrs. Jonen stated that she is pleased about the plans for the community celebration for the 40th anniversaries.
Mr. Hetzer said that it is important to honor all staff who have served forty years or more. He also suggested that an exhibit be arranged for that month on the history of the library.
Mrs. Scott stated that it is important that all library Board members check their political party concerns at the door of the library and have as their main interest the success of the library.
Minutes.
It was moved by Mr. Hetzer and seconded by Mr. Lucas that:
The minutes of February 20, 2007 be approved.
Motion approved unanimously.
Staff Reports.
The Director’s report and statistics were reviewed. There was some discussion about electricity costs and computer class costs. Ms. Teasdale presented a report on services for younger often non-text oriented patrons. Mr. Hetzer asked about the circulation of the Playaways. Mrs. Napier mentioned that our special ebook and media are being promoting in the next community newsletter. Mrs. Scott read a letter sent by an exhibitor. Mr. Hetzer suggested it would be good if exhibitors donated one of their artworks to the library.
NSLS Representative.
Mrs. Scott reported on the NSLS Awards Dinner that was held last Friday. Debby Miller won the Lifetime Achievement Award and Barbara Adrianopoli was nominated for the Public Library Staff Member of the Year.
Board Schedule For Budget Meetings.
The Board set the following schedule for the 2007-2008 budget planning:
Plan of Service Committee – April 22nd
Facility and Equipment – May 7th
Personnel – May 10th
Extension – May 15th
Budget – June 4th
Personnel Committee.
It was moved by Mrs. Jonen for the Personnel Committee that:
The parental leave policy be adopted (see Appendix A)
Motion passed unanimously.
Legislator’s Meeting
Mr. Lyons also reported that on February 1st a tour and lunch with our legislators: Senator Noland, Representative Crespo, Senator Milner and Representative Froehlich. Mr. Lyons, Mr. Frankel and Mr. Hetzer also attended. Mr. Lyons thanked Mr. Hetzer for paying for the luncheon. Mr. Hetzer asked that the packet be sent to the two legislators who could not attend.
Treasurer’s Report.
Mr. Lucas said that the second installments of the taxes are just being received at this time. The budget remains healthy and there should be a surplus in the 2006-2007 fiscal year. Mr. Lyons asked about the income from the computer classes and where any surplus is deposited. That information should be provided for the Extension Committee.
Bylaws Amendment.
Mr. Lyons, chair of the Bylaws Committee, presented this amendment to the bylaws:
The same Board member may hold the office of President for two successive one-year terms but may not hold the office of President for three successive terms.
Mr. Hetzer said that this bylaws change should be presented in ordinance format.
It was moved by Mr. Hetzer and seconded by
The bylaws approval be tabled until it can be put into ordinance format.
Motion died for the lack of a second.
It was moved by Mr. Lyons and seconded by Mr. Radley that:
The bylaws amendment be approved.
Roll call vote:
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Mr. Radley Yes
Mr. Lucas Yes
Mr. Hetzer Abstain
Mrs. Scott Yes
It was requested that our attorney be contacted to see if it is necessary for a bylaws amendment to be put into an ordinance format.
Policy on Sponsorships.
A policy on sponsorships with a number of issues attached was presented. There was then considerable discussion about a sponsorship policy. Mr. Lucas said what is the motivation for seeking sponsorships and what exactly would be the decision making process for sponsorships. Mr. Hetzer said that sponsorships could allow us to do more summer programming. Mr. Frankel said that there is a difference between advertising and sponsorships. Mr. Lyons questioned a number of the issues relating to sponsorships. Mrs. Jonen said that if we are to accept sponsorships for summer programming it should be available to all business in the township. It is important that the opportunity for sponsorships is widely promoted. Mrs. Scott said it would be good to have information on sponsorship opportunities in the library’s newsletter. Mr. Lucas said that the summer programming is in cooperation with the Park District so any sponsorships should be in cooperation with them. Mrs. Jonen said that it is important to look at this policy at another meeting. Mrs. Scott said why don’t we approve doing the summer brochure and then look at the policy at a committee meeting such as the Plan of Service meeting.
Bids for Telephone System.
Mr. Musni reported that $160,000 has been budget this year for a new telephone system. He had distributed a report on the new telephone system and received the following bids:
| Company | Phones | Infrastructure | Total Bid |
| Tympani | 80,506.25 | 27,110.15 | $107,616.40 |
| Single Path | 80,506.25 | 27,198.35 | $107,704.60 |
| Sentinel | 93,023.00 | 27,429.00 | $120,452.00 |
| CDW | 100,303.00 | 28,976.00 | $129,279.00 |
Bids for Laptops for the Public.
A report on this matter had been prepared by Mr. Musni
The bids for IBM Lenovo T60 laptops were:
| Company | Amount |
| Mainline | $40,327.80 |
| Pinnacle | $42,480.00 |
| Wareforce | $42,355.23 |
| CDW-G | $43,260.00 |
Leaks At the Hoffman Estates Branch.
A report on the leaks at the Hoffman Estates Branch was distributed. It is now believed that the problems are caused by the windows – the angle of the ledge and the caulking.
Café.
Mrs. Scott and Mrs. Jonen are meeting with the café renter Mr. Philippas tomorrow.
Board Meeting.
Mr. Frankel said he would like to see the Board meetings changed back to Monday. Mr. Hetzer said that the new Board needs to set the Board meeting dates.
Adjournment.
It was moved by Mrs. Jonen and seconded by Mr. Lucas that:
The meeting adjourn.
Motion passed unanimously.
Time Meeting Ended.
9:40 p.m.