LOCATION: Conference Room in Central Library
BOARD MEMBERS PRESENT: Mr. Lucas, Mr. Lyons, Mr. Radley and Mrs. Scott
BOARD MEMBERS ABSENT: Mr. Frankel, Mr. Hetzer and Mrs. Jonen
OTHERS PRESENT: Mr. Garvey, Mrs. Miller, Mr. Madden, Mrs. Froehlich, Mr. Peterson, Mrs. Adrianopoli, Mr. Sesso, Ms. Teasdale, Mr. Hanrath, Mrs. Jones, Mrs. Alessio, and Mr. Kiefer.
TIME MEETING BEGAN:
7:30 p.m.
Pledge of Allegiance
Public Comments.
Board Comments.
Both Mr. Radley and Mr. Lucas noted that this is their last Board meeting and that they would like to make some comments. Mr. Radley thanked everyone and said that the Board experience was wonderful for him and a time of learning. He feels that the staff is great. He hopes that the Board will think “big” in the future. It is important to always put the patrons and taxpayers first in making decisions. Also, don’t sweat the small stuff. Family should always be an important consideration. He feels that we are lucky to have the “greatest library.”
Mr. Lucas said that his thirty-four years on the Board were a great experience. He especially enjoyed the building projects, notably the building of the new Central Library. He appreciated the way that Board members always had great respect for one another and were able to balance the needs of patrons and taxpayers. He feels that the Board always focused on what is best for the long run. He is concerned about the long-range finances of the library and feels that serious consideration should be given to holding a tax rate referendum in 2011. He has great confidence in the staff and the way that they implemented programs.
Resignation of Trustee Richard Hetzer.
Mrs. Scott then read a letter from Mr. Hetzer resigning from the Library Board effective May 8, 2007.
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
The resignation of Richard Hetzer be accepted.
Motion passed unanimously.
Mr. Lyons requested that information on the NSLS trustee training programs be obtained. He also asked that both the ethics document and the open meeting act be reviewed.
Minutes.
It was moved by Mr. Lucas and seconded by Mr. Radley that:
The minutes of April 16, 2007 be approved.
Motion passed unanimously.
Popular Services Department Report.
A report on teen services was given by Amy Alessio. She highlighted current teen programs.
NSLS Representative.
Mrs. Scott reported that she has been asked to run for the Board of Directors of the North Suburban Library System. She also had the opportunity to see the NSLS van and talk to the driver about deliveries.
Committee Reports.
Three committee reports had been distributed: Plan of Service, Facilities and Equipment, and Personnel.
It was moved by Mr. Lucas and seconded by Mr. Lyons that:
The sponsorship policy be approved.
Motion approved unanimously.
Treasurer’s Report.
Mr. Lucas reported that income for the library has been stronger than anticipated and expenses have been running a little lower. He projects that the balance for this fiscal year will exceed $500,000.00.
Hoffman Estates Water Issue.
Mrs. Adrianopoli reported that work will begin next week on replacing a window. That replacement is expected to correct the water problems that exist. There are though additional windows that need to be replaced since all of them have slope and caulking issues.
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
Up to $41,000.00 from Building and Equipment reserves be allocated for the Hoffman Estates Branch water correction project.
Roll call vote:
Mr. Radley Yes
Mr. Lyons Yes
Mr. Lucas Yes
Mrs. Scott Yes
Bylaws In Resolution Form.
It was moved by Mr. Lyons and seconded by Mr. Radley that:
The Bylaws in Resolution form be approved.
Motion passed unanimously.
Trustee Election.
The results of the April trustee election are:
Deborah (Debby) Miller 3,276 votes ELECTED
Adam J. Sesso 3,062 ELECTED
Marilyn A. Froehlich 2,964 ELECTED
Pamela M. Nelson 2,884
John C. Giovenco 2,098
Laptop Use Policy.
The laptop use policy had been revised by the Library’s attorney. There were several comments about the laptop use policy. Mr. Lyons noted a typo. Mrs. Scott said that it is important that users of the laptops review the policy carefully. Mr. Radley asked if fifteen year olds needed parental approval to checkout a laptop. Ms. Teasdale said yes they did until they reach the age of eighteen.
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
The revised laptop use policy be approved.
Motion passed unanimously.
Treasurer.
Since Mr. Lucas is leaving the Board an Acting Treasurer needs to be named.
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
Robert Frankel be Acting Treasurer.
Motion approved unanimously.
Trustee Vacancy.
There was then some discussion about the procedure for filling the vacant trustee position. It was noted that Mrs. Jonen has expressed her interest in being appointed to the vacancy. Mr. Sesso and Mrs. Froehlich said that they feel the process should be open to interviews. Mr. Madden said there are no requirements in the law on how the Board can appoint a trustee to a vacancy. In the past, the Board has used interviews but has also made appointments without interviews. It was decided that at the June Board meeting the trustee vacancy issue will be addressed.
Executive Session.
It was moved by Mr. Lucas and seconded by Mr. Lyons that:
At 8:25 p.m. the Board go into Executive Session for the annual review of the Library Director.
Roll call vote:
Mr. Radley Yes
Mr. Lyons Yes
Mr. Lucas Yes
Mrs. Scott Yes
It was moved by Mr. Lyons and seconded by Mr. Lucas that:
At 8:45 p.m. the Board leave Executive Session.
Roll call vote:
Mr. Radley Yes
Mr. Lyons Yes
Mr. Lucas Yes
Mrs. Scott Yes
Library Director.
It was moved by Mr. Lyons and seconded by Mr. Radley that:
The Library Director receive a 3% raise.
Roll call vote:
Mr. Radley Yes
Mr. Lyons Yes
Mr. Lucas Yes
Mrs. Scott Yes
Adjournment.
It was moved by Mr. Lucas and seconded by Mr. Radley that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment.
8:55 p.m.