LOCATION: Hanover Park Branch Library Meeting Room
BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Froehlich, Mrs. Jonen, Mr. Lyons, Mrs. Miller, Mrs. Scott and Mr. Sesso
BOARD MEMBERS ABSENT: None
OTHERS PRESENT: Mr. Madden, Mr. Kiefer, Mr. Miller, Ms. Teasdale, Mrs. Adrianopoli, Mr. Hanrath, Mrs. Miura, and Mrs. Tobin
TIME MEETING BEGAN:
7:00 p.m. (Budget Hearing); 7:30 p.m. (Regular Board Meeting)
Budget Hearing.
At 7:00 p.m. Mr. Frankel called the Budget Hearing open. There were no members of the public present for the Budget Hearing and it was closed at 7:30 pm.
Pledge of Allegiance
Public Comments
Trustee Comments.
Mrs. Jonen thanked the Board for her appointment to the Board to fill the vacancy created by the resignation of Richard Hetzer. She also noted that she respects the point-of-view of Mrs. Froehlich and Mr. Sesso who would have liked an open interview procedure for filling the vacancy. Mr. Lyons noted that he had talked to Mr. Hetzer and his wife had been in the hospital for six weeks and has been quite ill. Mrs. Miller reported that she went on three different library tours and all of the experiences were wonderful. She also finds the current exhibit on Jews on Elgin very effective. She then presented a brochure showing a statue of a child that might be suitable for the Hoffman Estate’s Children’s Garden. Mrs. Scott reported that there will be a September 15th reception at the Chicago Historical Society for the opening of the Schaumburg exhibit. Mr. Lyons requested that a report on the standards for public libraries would be helpful to the Board. Mrs. Miller gave some history on the Trustee Facts File which had been distributed to the Board.
Minutes.
It was moved by Mrs. Miller and seconded by Mr. Sesso that:
The minutes of July 16, 2007 be approved.
Mrs. Froehlich requested that the following sentences be added to the minutes.
Mrs. Froehlich asked how are personal attacks handled in Robert’s Rules of Order? Is there anything pertaining to that? Mr. Juergensmeyer responded that in the formal Robert’s Rules of Order based on the US Congress there are no personal attacks at all.
Motion was approved with this addition. Mrs. Jonen abstained.
Public Relations Department Report.
Mrs. Miura explained how the library is promoted. She also gave examples of upcoming newspaper and magazine articles on the library. Mr. Lyons said that the photographs in the newsletter effectively show the diversity of this community. Mrs. Miura then distributed a booklet of newspaper articles on the library during 2006. Mrs. Froehlich then asked about services for the disabled on library trips. Mrs. Adrianopoli responded that steps can be taken to make any program accessible. Mrs. Froehlich felt that this was not clear in the newsletter that was mailed to the community. Mrs. Miura said that she will make this clearer in future issues.
Circulation Department Report.
Mr. Hanrath had distributed a statistical report giving an overview of the numbers of items handled by the department. He also discussed overdue procedures and email notifications. There was a question about the food drive which is always in December. During that drive, patrons can get fines forgiven. Mrs. Jonen said that many agencies contribute food in December and a food drive in the summertime might be more helpful. Mr. Lyons asked about the time taken to get a returned item back on the shelf. Mr. Hanrath said a book is on the shelf within twenty-four hours and an av item is back on the shelf within twelve hours.
Reference Department Report.
Ms. Teasdale gave an overview of the staff training program that is presently in process. Trustees also could participate in the program on-line. Mrs. Miller asked about the wiki portion of the training program and what that covered. Mr. Lyons told about a former student of his who has become a librarian in California and is very involved in the newer technologies.
Then there was a discussion about the outreach work being done by John Ericson and Amy Peterson. The article in the ILA Reporter on their work is very impressive. Lastly, Ms. Teasdale discussed interlibrary loan and distributed information on the costs involved in this service.
Director’s Report.
The Director’s Report had been distributed. Mr. Sesso asked for an explanation on the purpose of the Working Cash Fund. This is a reserve fund that can be used when the library needs money to pay expenses. Any moneys borrowed from the fund need to be repaid.
NSLS Representative.
Mrs. Scott said that NSLS does not have a meeting in August. She highlighted several programs and encouraged the Board members to attend some of the trustee training programs.
Committee Appointments.
Mrs. Scott distributed a committee appointment list.
Treasurer’s Report.
Since this is only the end of the first month of the fiscal year, income receipts have been nominal. Mr. Frankel noted that because of low receipts the Library has had to borrow from the Working Cash fund.
It was moved by Mr. Frankel and seconded by Mr. Lyons that:
The borrowing of $94,157.07 from the Working Cash Fund be approved.
Roll call vote:
Mr. Sesso Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Mrs. Froehlich Yes
Mrs. Miller Yes
Mrs. Scott Yes
Hoffman Estates Branch Library.
Mr. Lyons reported that he visited the Hoffman Estates Branch Library and during these heavy rains there have been no leaks except for some seepage at the rear door. A part to repair the back door has been ordered. Mr. Madden said a report on the leaking problem had been sent to the architect and to the general contractor. The general contractor has not responded but the architect did call to review the situation.
Budget and Appropriation Ordinance.
It was moved by Mr. Frankel and seconded by Mr. Lyons that:
The combined annual budget and appropriation ordinance for library purposes for the fiscal year 2007/2008 be approved.
Roll call vote:
Mr. Sesso Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Mrs. Froehlich Yes
Mrs. Miller Yes
Mrs. Scott Yes
.02 Maintenance Tax.
It was moved by Mr. Frankel and seconded by Mrs. Jonen that:
Ordinance determining to levy for fiscal year 2007/2008 an additional tax of up to .02 percent of equalized or assessed value of taxable property for particular building and equipment purposes in accordance with 75 Illinois Compiled Statues, Section 16/35-5 be approved.
Mr. Frankel then explained the purpose of this fund and how the moneys collected were used. Mrs. Miller hoped that some of the moneys collected would be used to repair some of the wood in the library that is damaged. Mrs. Froehlich expressed concern on whether the passage of this ordinance represents an increase in library taxes for the taxpayers. It was explained that this tax is just a part of the overall library tax and does not represent any increase.
Roll call vote:
Mr. Sesso Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Mrs. Froehlich Yes
Mrs. Miller Yes
Mrs. Scott Yes
State Library Report.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
An annual report be submitted to the State Library.
Motion passed unanimously.
Meeting Room Requests.
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
School District #54 be allowed to use the entire Rasmussen Room for:
September 5, 2007
September 17, 2007
October 1, 2007
Motion passed unanimously.
Executive Session.
It was moved by Mr. Frankel and seconded by Mrs. Miller that:
The Board enter executive session at 8:50 p.m. to discuss possible litigation.
Roll call vote:
Mr. Sesso Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Mrs. Froehlich Yes
Mrs. Miller Yes
Mrs. Scott Yes
A short break was then called.
It was moved by Mr. Lyons and seconded by Mrs. Miller that:
The Board leave executive session at 9:03 p.m.
Roll call vote:
Mr. Sesso Yes
Mrs. Jonen Yes
Mr. Lyons Yes
Mr. Frankel Yes
Mrs. Froehlich Yes
Mrs. Miller Yes
Mrs. Scott Yes
Adjournment.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The meeting adjourn.
Motion passed unanimously.
Time of Adjournment.
9:04 p.m.