LOCATION: Central Library Conference Room

BOARD MEMBERS PRESENT: Mr. Frankel, Mrs. Froehlich, Mrs. Jonen, Mr. Lyons, Mrs. Miller, Mrs. Scott and Mr. Sesso

BOARD MEMBERS ABSENT: None

OTHERS PRESENT: Mr. Cloonan, Ms. VanBroeck (auditor), Mr. Scott, Mrs. Adrianopoli, Mr. Madden, Ms. Teasdale, and Mrs. Garvey

TIME MEETING BEGAN:
Budget Hearing (7:00 p.m.); Board Meeting (7:30 p.m.)

Budget Hearing.
Mr. Frankel called the public budget hearing to order at 7:00 p.m. All seven members of the Board were present. There were no members of the public present who had questions about the levy. The Board did discuss the levy. There were concerns about the late collection of taxes and the effects this has on the receipt of interest on library investments. It was requested that a report be prepared on the loss of interest. It was also requested that a report on how other taxing bodies in Schaumburg Township handle their levies be prepared for the December Board meeting. Some Board members felt that our overall levy in relationship to actual income received might be higher than other taxing bodies.

Pledge of Allegiance

Public Comments
Mr. Scott said that he felt that the levy and the process that the county follows in applying the tax cap were clearly explained in the Budget Hearing.

Board Comments.
Mrs. Miller thanked Barbara Adrianopoli and Maureen Howell for their assistance with the 40th service anniversary reception for the library director.
She also said that she would like to nominate with the support of the entire Board Barbara Adrianopoli for the NSLS staff member of the year award.
Mr. Frankel mentioned that he received an anonymous letter about politics and the Library Board that he felt could not be considered because it was unsigned.
Mr. Lyons noted that he read an article in the newspaper about an accidental shooting of a political consultant name Victor Santana and in the article it mentioned that this consultant had been hired for the last library election. Mr. Madden did say that Mr. Santana filed the papers for candidate Giovenco.

Minutes.
It was moved by Mrs. Miller and seconded by Mrs. Jonen that:
The minutes of October 15, 2007 be approved.
Motion passed with Mr. Lyons abstaining.

Auditor’s Report.
Laura VanBroeck of the firm of Sikich attended to review the audit report for the 2006-2007 fiscal year. She began by stating that the Library has the highest level of rating for their financial statements. She then went through the report section by section. Mr. Lyons questioned that the report never gives any evaluative information. Mr. Frankel added that it would be helpful if the report just said something general that there were no problems found. He was disappointed that the management letter is generally broad statements with no specifics given. Ms. VanBroeck said that she would give these comments to the firm.

Staff Reports.
Mary Garvey gave an overview of adult programming, especially the different trips that the library sponsors. Mrs. Jonen said that it would be good if a joint program with the Farmer’s Market could be sponsored. Mrs. Adrianopoli gave background information on disabled access for library trips.
Ms. Teasdale reported on the new online homework help service that was launched on October 1st. During the month of October, there were already 200 uses of the service. There was then some discussion of how the service was being promoted in the community. Mrs. Miller added that the 2.0 training program for staff is great and she is personally going through the program.
Mr. Cloonan added that he is happy with the textbook support provided by the Youth Services Department.

NSLS Representative
Mrs. Scott said that the NSLS meeting is next week. Mr. Lyons reported that he attended the budget training session and Mr. Sesso said that he had attended the tax levy training session.

Treasurer’s Report.
Mr. Frankel noted that there is no tax income to date and the library is losing considerable interest. He also noted that utility costs have been lower than expected.
It was moved by Mr. Frankel and seconded by Mr. Lyons that:
$901,666.52 be transferred from the Working Cash Fund into Operations.
Roll call vote:
   Mrs. Jonen     Yes
   Mr. Sesso     Yes
   Mr. Lyons     Yes
   Mr. Frankel     Yes
   Mrs. Miller     Yes
   Mrs. Froehlich     Yes
   Mrs. Scott     Yes

Mr. Frankel reminded everyone that the next meeting will be at the Hoffman Estates Branch Library and that there will be a Levy Hearing at 7:00 p.m.. It was also requested that a report on how other taxing bodies in Schaumburg Township handle their levies be prepared for the December Board meeting.

Levy Ordinance and .02 Maintenance Tax.
was moved by Mr. Frankel and seconded by Mrs. Miller that:
The levy ordinance and .02 maintenance tax be approved.
Roll call vote:
   Mrs. Jonen     Yes
   Mr. Sesso     Yes
   Mr. Lyons     Yes
   Mr. Frankel     Yes
   Mrs. Miller     Yes
   Mrs. Froehlich     Abstain
   Mrs. Scott     Yes

Riso Duplicator Bids.
The following bids for a new Riso Duplicator were received.

Company	Bid
Impact Networking	$18,998.00
Riso	$18,414.00
Hallagan Business Machines	$13,250.00

There was then some discussion about the machines and why the Hallagan bids was so low. Hallagan handles government contracts and has a special government pricing structure. Mr. Sesso said that it would be helpful if all of the bidders would receive information on all of the bids and the contract award.
It was moved by Mr. Lyons and seconded by Mrs. Froehlich that:
The Riso machine be purchased from Hallagan Business Machines at a cost of $13,250.00.
Motion passed unanimously.

Early Morning and Late Night Parking Lot Maintenance.
Mrs. Froehlich had received an email from Mrs. Jester listing several occasions where Mrs. Jester felt that the Library was doing outside repairs that were not in line with the Village’s noise ordinance. Mr. Madden had prepared a report on the kinds of outside maintenance that is done and normally when it is done. Mrs. Jonen mentioned that there have been a number of concerns expressed by Mrs. Jester and not by other neighbors of the library. Mrs. Froehlich is going to send Mr. Madden the listing of concerns raised by Mrs. Jester so that he could look into each one of the issues.

Library Lights On At Night.
Mrs. Froehlich stated that Mr. Madden had told her the inside library lights are supposed to be turned off at night and that she finds that the lights are often left turned on. Mr. Madden said that a new security system installed several months ago makes it easier to monitor the lighting. In doing a random analysis of the lighting at various early morning hours, it was clear that the cleaning crew is not consistent in turning off lights. The president of the cleaning company has been contacted to point out that we will not continue their contract if the crew can not turn off the lights properly. Another thing being investigated is changing the lighting system to operate on motion detectors. A report on motion detectors will be prepared for the Facility and Equipment Committee.

Videotaping of Board Meetings.
Mrs. Froehlich questioned the necessity for videotaping Board meetings. Mrs. Scott read from the July 16, 2007 minutes where the Library’s attorney stated “The law does allow videotaping Board meetings and that would be the best way to monitor such matters.”
It was moved by Mrs. Froehlich and seconded by Mr. Sesso that:
Board meetings not be videotaped.
Mr. Frankel then expressed concern that the motion was too strong and that there may be occasions where you might want to videotape a meeting. He felt that the present motion would not allow such an exception.
Six members voted yes on this motion and Mr. Frankel voted no.

Adjournment.
8:25 p.m.